Wind Projects Assistant & Data Coordinator

Westwood-Professional-Services; Minnetonka (MN); On-site; USD 48,000 - 64,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Wind Project Assistant in the Renewables Division to ensure data integrity and provide administrative support for project managers.

The role involves maintaining Deltek Vantagepoint data, assisting with contracts, proposals, and prequalifications, and coordinating project documentation. Ideal candidates have a bachelor’s degree (or equivalent), strong written communication, and excellent organizational skills.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Excellent written communication and attention to detail.
• Strong organizational skills with ability to manage multiple projects.

Responsibilities

• Maintain accurate data within the Deltek Vantagepoint database (project setup, reporting, auditing).
• Collaborate with Corporate Services and Project Managers on contracts, proposals, and prequalifications.
• Coordinate production of proposals under PM direction.
• Track project performance using various tools and reports.
• Process work orders, task orders, and statements of qualification; track compliance and signatures.
• Provide document backup for invoicing and collections.
• Organize stakeholder meetings, document proceedings, and follow up on actions.
• Proofread proposals/reports for consistency and grammar.
• Support licensure efforts and state compliance requirements.
• Handle transmittals, printing, and scanning.

Skills

Effective written communication

Detail-oriented

Office administration

Multitasking

Team collaboration

Microsoft Office Suite

Deltek Vantagepoint (data integrity)

Education

Bachelor's degree preferred

Tools

Deltek Vantagepoint

Job description

Westwood Professional Services, Inc. is seeking a Wind Project Assistant in the Renewables Division to ensure data integrity and provide administrative support for project managers.

The role involves maintaining Deltek Vantagepoint data, assisting with contracts, proposals, and prequalifications, and coordinating project documentation. Ideal candidates have a bachelor’s degree (or equivalent), strong written communication, and excellent organizational skills.