Renewables Project Admin: Data, Proposals & Support

Westwood Professional Services, Inc.; Minnetonka (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Assistant in the Renewables Division to ensure data integrity and provide administrative support to Project managers on billable and non-billable projects.

The PA will manage data in Deltek Vantagepoint, assist with contracts and proposals, track project performance, and coordinate the production of documents and meeting notes. Office-based role in Minnesota with potential for training in project management.

Qualifications

• Bachelor's degree preferred or equivalent job-related experiences and training.
• Effective written communication skills.
• Detail-oriented with strong organizational skills.
• Ability to independently manage multiple projects/assignments and set priorities.
• Ability to communicate effectively with employees at all levels of the organization.

Responsibilities

• Maintain accurate data within Deltek Vantagepoint database system, including project setup, reporting, and auditing.
• Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
• Coordinate the production of proposals based on direction from Project Managers.
• Track project performance using various tools and project reports as directed by Project Managers.
• Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
• Provide document backup for invoicing and collections.
• Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
• Proofread proposals and reports for consistency and grammar.
• Support Professional staff with licensure efforts and state compliance requirements.
• Perform tasks such as transmittals, printing, and scanning.

Skills

Written communication

Detail-oriented

Multi-project management

Team collaboration

Effective communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Westwood Professional Services, Inc. is seeking a Project Assistant in the Renewables Division to ensure data integrity and provide administrative support to Project managers on billable and non-billable projects.

The PA will manage data in Deltek Vantagepoint, assist with contracts and proposals, track project performance, and coordinate the production of documents and meeting notes. Office-based role in Minnesota with potential for training in project management.