Remote Virtual Event Coordinator

Talentoma; Indiana; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Stipends

Job summary

Talentoma is seeking an Event Coordination Specialist. This fully remote position in Indiana supports virtual events, webinars, and online sessions, coordinating with presenters, vendors, and internal teams to align timelines and materials.

A 40-hour weekly commitment is required, with varying shift times and strong emphasis on organized planning and clear communication. You will manage event work plans, session details, attendee communications, and post-event follow-up, ensuring a smooth

Qualifications

• High school diploma or equivalent.
• 1–2 years in virtual events, webinars, or project support.
• Familiar with Cvent, Smartsheet and scheduling tools.

Responsibilities

• Receive event requests, confirm purpose, audience, format, dates and required support.
• Create and maintain event work plans with milestones and owners.
• Set up event details in Cvent, including sessions and registrations.
• Coordinate calendars with presenters and internal partners.
• Track attendee lists, session details, and readiness updates in spreadsheets.
• Prepare agendas, run-of-show, and speaker instructions using templates.
• Coordinate virtual session access and host preparations in video platforms.
• Provide timely updates on questions and changes and follow up as needed.
• Escalate risks or issues to the project manager and partners.
• Close events with attendance, feedback, outcomes and follow-up tasks.
• Maintain quality with accurate details and timely notes.

Skills

Event coordination

Project coordination

Communication

Schedule management

Education

High school diploma

Tools

Cvent

Smartsheet

Doodle

Microsoft Excel

Job description

Talentoma is seeking an Event Coordination Specialist. This fully remote position in Indiana supports virtual events, webinars, and online sessions, coordinating with presenters, vendors, and internal teams to align timelines and materials.

A 40-hour weekly commitment is required, with varying shift times and strong emphasis on organized planning and clear communication. You will manage event work plans, session details, attendee communications, and post-event follow-up, ensuring a smooth