Event Coordinator

Talentoma; New Jersey; Remote; USD 46,000 - 66,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Job summary

Talentoma is seeking a fully remote Event Coordinator in New Jersey to support virtual business events from initial request through final recap. It is a work-from-home role with a 40-hour weekly commitment in the United States.

The coordinator collaborates with requesters, speakers, event hosts, approved vendors, and internal partners to ensure accurate details and a consistent experience for participants. Responsibilities include reviewing requests, creating Trello workspaces, coordinating

Qualifications

• High school diploma or equivalent.
• 1–2 years of event coordination or related experience preferred.
• Familiarity with virtual event workflows and post-event recap.
• Experience using Trello to organize tasks, deadlines, owners, and progress.
• Knowledge of scheduling tools like Google Calendar and data-entry in Google Sheets.

Responsibilities

• Review incoming event requests and confirm dates, audience, format, goals, and approvals.
• Create an event workspace in a project management tool and maintain timelines from planning to close.
• Coordinate event calendars and speaker/host availability, invitations, and milestones.
• Gather agenda topics, session order, participant instructions, accessibility requests, and contact details.
• Prepare briefs, run-of-show outlines, invitations, reminders, and updates using templates.

Skills

Event coordination

Virtual event support

Project support

Communication

Time management

Education

High school diploma

Tools

Trello

Google Calendar

Google Sheets

Google Meet

Job description

Monthly Pay: $4,140 - $5,881 USD per month

Summary:

An event request arrives, gets reviewed, organized, scheduled, communicated, recorded, and closed with clear follow-through. The Event Coordinator organizes virtual business events from initial request through final recap, helping participants, speakers, and internal partners receive accurate details and a consistent experience. This role sits on the project delivery team and works under a project manager. The coordinator collaborates with requesters, speakers, event hosts, approved vendors, and internal project partners to align event details and communications. This fully remote position is work from home in New Jersey, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities

• Review incoming event requests from a shared queue, email, and internal tickets, confirming requested dates, audience details, format, goals, and required approvals.
• Create an event workspace in a project management tool such as Trello, organize tasks, assign owners, and maintain timelines from planning through post-event close.
• Coordinate event calendars through a scheduling and calendar tool such as Google Calendar, checking speaker availability, host availability, invitations, and key milestones.
• Gather approved event information from requesters and speakers, including agenda topics, session order, participant instructions, accessibility requests, and contact details.
• Prepare clear event briefs, run-of-show outlines, invitation details, reminder messages, and participant updates using established templates and review steps.
• Coordinate with approved vendors and event hosts on virtual platform access, session setup needs, attendee communications, and agreed delivery dates.
• Maintain attendee lists, response status, task notes, and event details in a spreadsheets and data entry tool such as Google Sheets, resolving missing or conflicting information.
• Support virtual session setup and live coordination through a video conferencing platform such as Google Meet, monitoring chat questions and routing issues to the appropriate host or project manager.
• Follow up with task owners when milestones are at risk, and elevate unresolved scheduling conflicts, speaker changes, or platform concerns to the project manager.
• Close each event by confirming final communications, gathering approved feedback, recording outcomes, and maintaining complete notes; quality is judged by accuracy, turnaround, complete notes, and follow-up.

Qualifications

• High school diploma or equivalent.
• About 1-2 years of event coordination, virtual event support, project support, or related experience preferred.
• Familiarity with virtual event workflows, including request review, agenda coordination, attendee communications, session preparation, and post-event recap.
• Experience using a project management tool such as Trello to organize tasks, deadlines, owners, and event progress preferred.
• Working knowledge of a scheduling and calendar tool such as Google Calendar and a spreadsheets and data entry tool such as Google Sheets preferred.
• Ability to communicate clearly and professionally with requesters, speakers, vendors, hosts, and internal project partners through written updates and virtual meetings.
• Ability to organize multiple event requests, recognize incomplete details, maintain accurate status notes, and follow established escalation paths.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting virtual business events from a dedicated home workspace.
• Structured onboarding and training on the named systems, including Trello, Google Calendar, Google Sheets, and Google Meet.
• Regular check-ins with the project manager for priorities, questions, progress review, and support.
• Opportunities to build skills in virtual event delivery, timeline coordination, stakeholder updates, and event technology.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.