Remote Time & Leave Coordinator

City of New York; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The City of New York is seeking a Time and Leave Coordinator within the Office of Employee Services to oversee timekeeping, attendance, and payroll processes. The role supports CityTime, PMS, NYCAPS and CHRMS while ensuring compliance with policies and collective agreements.

The position offers a hybrid work arrangement with potential remote days and the chance to advance within the Time & Leave Administration team, reporting to the Supervising Time & Leave Coordinator.

Qualifications

• A baccalaureate degree and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity.
• An associate degree or 60 semester credits with three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of supervisory experience.
• A four-year high school diploma or equivalent with four years of satisfactory experience including one year of supervisory experience.
• Equivalent education and/or experience to 1–3, with one year of supervisory experience; higher education may substitute for general clerical experience at a rate of 30 credits per 6 months up to 3 years.

Responsibilities

• Maintain accurate time and attendance records; process leave, overtime, and adjustments per City policies and payroll deadlines; resolve discrepancies and communicate with staff.
• Provide guidance to divisions and employees on time and leave matters.
• Analyze PMS, CHRMS and CityTime reports for accuracy on a daily, bi-weekly, and monthly basis.
• Review and apply updates to time and leave regulations and training materials for staff training.
• Manage work schedules, shift changes and compensation actions; update CityTime structures.
• Reconcile bi-weekly payroll and report discrepancies to Time & Leave Supervisor.
• Support the Director of Time and Leave Administration with complex duties.
• Review training materials and assist with new-hire orientation and refresher sessions.
• Support special projects and new programs; participate in implementation.
• Generate reports, conduct basic research and data analysis.
• Utilize City HR systems such as CityTime, PMS, NYCAPS and CHRMS.
• Handle confidential information per guidelines and act as supervisor in their absence.

Education

A baccalaureate degree

Associate degree or 60 semester credits

High school diploma or equivalent

Education/experience equivalent with supervisory requirement

Job description

The City of New York is seeking a Time and Leave Coordinator within the Office of Employee Services to oversee timekeeping, attendance, and payroll processes. The role supports CityTime, PMS, NYCAPS and CHRMS while ensuring compliance with policies and collective agreements.

The position offers a hybrid work arrangement with potential remote days and the chance to advance within the Time & Leave Administration team, reporting to the Supervising Time & Leave Coordinator.