Time & Leave Coordinator

City of New York; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The City of New York is seeking a Time and Leave Coordinator within the Office of Employee Services to oversee timekeeping, attendance, and payroll processes. The role supports CityTime, PMS, NYCAPS and CHRMS while ensuring compliance with policies and collective agreements.

The position offers a hybrid work arrangement with potential remote days and the chance to advance within the Time & Leave Administration team, reporting to the Supervising Time & Leave Coordinator.

Qualifications

• A baccalaureate degree and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity.
• An associate degree or 60 semester credits with three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of supervisory experience.
• A four-year high school diploma or equivalent with four years of satisfactory experience including one year of supervisory experience.
• Equivalent education and/or experience to 1–3, with one year of supervisory experience; higher education may substitute for general clerical experience at a rate of 30 credits per 6 months up to 3 years.

Responsibilities

• Maintain accurate time and attendance records; process leave, overtime, and adjustments per City policies and payroll deadlines; resolve discrepancies and communicate with staff.
• Provide guidance to divisions and employees on time and leave matters.
• Analyze PMS, CHRMS and CityTime reports for accuracy on a daily, bi-weekly, and monthly basis.
• Review and apply updates to time and leave regulations and training materials for staff training.
• Manage work schedules, shift changes and compensation actions; update CityTime structures.
• Reconcile bi-weekly payroll and report discrepancies to Time & Leave Supervisor.
• Support the Director of Time and Leave Administration with complex duties.
• Review training materials and assist with new-hire orientation and refresher sessions.
• Support special projects and new programs; participate in implementation.
• Generate reports, conduct basic research and data analysis.
• Utilize City HR systems such as CityTime, PMS, NYCAPS and CHRMS.
• Handle confidential information per guidelines and act as supervisor in their absence.

Education

A baccalaureate degree

Associate degree or 60 semester credits

High school diploma or equivalent

Education/experience equivalent with supervisory requirement

Job description

• Job Category: Administration & Human Resources
• Salary Band: $60,000 to $70,000
• Compensation: USD 55,105 - USD 63,371

Job Description

IMPORTANT NOTE: CANDIDATES MUST HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Employee Services (OES) is responsible for the agency’s human capital administration and workforce management, which includes recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits and performance management administration, and programs for employee learning, engagement, recognition, professional development, and agency-wide events.

OES also administers employee-related agencywide programs such as Conflicts of Interest Board (COIB) programs, such as Financial Disclosure, Secondary Employment & Moonlighting Waivers, Residency Requirement Administration, Remote Work Program Administration, Federal Tax Information (FTI) background investigation requirements, and Line of Duty Injury (LODI) policies and procedures. OES provides guidance and support to the agency’s business units on a wide variety of employee and employment-related matters, to ensure compliance with citywide and agencywide guidance and policies.

OES liaises and partners with the Department of Citywide Administrative Services (DCAS), Office of Labor Relations, Office of Payroll Administration, Conflicts of Interest Board, Department of Investigation, and other oversight agencies and to facilitate the agency’s workforce management business needs.

OES is seeking a Time and Leave Coordinator to serve in Time & Leave Administration. Reporting to the Supervising Time & Leave Coordinator, the selected candidate’s duties and responsibilities will include, but not be limited to the following:

• Maintain accurate employee time and attendance records; processing leave, overtime, and adjustments in accordance with City policies, labor agreements, and payroll deadlines; resolve timekeeping discrepancies; and communicate with employees, supervisors, and other units to ensure compliance and timely, accurate pay.
• Communicate with divisions and employees regarding time and leave matters and provide guidance.
• Analyze daily, bi-weekly, and monthly PMS, CHRMS and CityTime reports for accuracy.
• Review, interpret and apply time-sensitive updates to time and leave regulations and training materials to assist with employee training and refresher sessions.
• Manage work schedules, shift changes and additional compensation actions; update and maintain CityTime approval organizational structures.
• Reconcile bi-weekly payroll and notify the Time & Leave Supervisor of discrepancies requiring supplemental paycheck processing.
• Perform complex and responsible administrative duties in support of the Director of Time and Leave Administration.
• Review CityTime training materials and assist with employee training through new-hire orientation, refresher sessions, and ongoing support for employees, approvers, and the Timekeeping team.
• Support with special projects or initiatives, as needed; participate in the implementation of new programs and initiatives.
• Generate reports, conduct basic research and data analysis.
• Utilize City HR systems such as CityTime, PMS, NYCAPS and CHRMS.
• Access, review, manage, and communicate confidential information in accordance with guidelines.
• Assume supervisory duties in the temporary absence of the supervisor, providing guidance to timekeepers.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.