Remote Senior Subcontracts Administrator – Federal Contracts

Akima; Herndon (VA); Remote; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) matching

Job summary

Akima is seeking a Subcontracts Administrator to manage the full lifecycle of U.S. Government prime contract subcontracts in a CPSR-compliant environment.

You will ensure competitive procurements, proper documentation, and adherence to FAR/DFARS requirements while coordinating with multiple departments. The role requires 5–7 years of subcontract administration experience in federal contracting, strong documentation discipline, and proficiency with Deltek Costpoint.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Contracts, Finance, or related discipline (or equivalent experience).
• Must have at least 5-7 years of direct subcontract administration experience supporting U.S. Government prime contracts.
• Working knowledge of FAR and DFARS regulations, particularly Parts 15 and 44.
• 3 years in CPSR (Contractor Purchasing System Review) environment.
• Experience preparing price/cost analysis documentation and maintaining compliant subcontract files.
• Experience using Deltek Costpoint for subcontract setup and administration.

Responsibilities

• Administer subcontracts from proposal support through closeout in compliance with FAR, DFARS, company purchasing procedures, and CPSR requirements.
• Prepare and issue Requests for Proposal (RFPs), evaluate proposals, and document competitive decision rationale.
• Perform and document price and/or cost analysis in accordance with FAR 15.404 requirements.
• Support fact-finding and negotiations; prepare negotiation memoranda and price reasonableness determinations.
• Draft and issue subcontract agreements and modifications, ensuring proper FAR/DFARS flowdowns and prime contract requirements are incorporated.
• Maintain complete, organized, and audit-ready subcontract files in accordance with CPSR standards.
• Process and manage subcontract setup, modifications, and funding actions within Deltek Costpoint.
• Support consent-to-subcontract packages when required.
• Monitor subcontract funding, period of performance, deliverables, and invoice review coordination.
• Coordinate with Program Management, Contracts, Pricing, Finance, and Legal to ensure subcontract compliance and proper system documentation.
• Assist with small business subcontracting compliance and reporting requirements (including eSRS support as applicable).
• Support subcontract closeout activities, including final invoice review, deobligation of excess funds, and documentation retention.
• Participate in internal reviews and support DCMA CPSR audits as needed.

Skills

Subcontract administration

FAR/DFARS experience

CPSR

Deltek Costpoint

Documentation discipline

MS Excel

Education

Bachelor’s degree in Business, Supply Chain, Contracts, Finance

Tools

Deltek Costpoint

Microsoft Office

Job description

Akima is seeking a Subcontracts Administrator to manage the full lifecycle of U.S. Government prime contract subcontracts in a CPSR-compliant environment.

You will ensure competitive procurements, proper documentation, and adherence to FAR/DFARS requirements while coordinating with multiple departments. The role requires 5–7 years of subcontract administration experience in federal contracting, strong documentation discipline, and proficiency with Deltek Costpoint.