Senior Subcontracts Administrator

Akima; Herndon (VA); Remote; USD 110,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) matching

Job summary

Akima is seeking a Subcontracts Administrator to manage the full lifecycle of U.S. Government prime contract subcontracts in a CPSR-compliant environment.

You will ensure competitive procurements, proper documentation, and adherence to FAR/DFARS requirements while coordinating with multiple departments. The role requires 5–7 years of subcontract administration experience in federal contracting, strong documentation discipline, and proficiency with Deltek Costpoint.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Contracts, Finance, or related discipline (or equivalent experience).
• Must have at least 5-7 years of direct subcontract administration experience supporting U.S. Government prime contracts.
• Working knowledge of FAR and DFARS regulations, particularly Parts 15 and 44.
• 3 years in CPSR (Contractor Purchasing System Review) environment.
• Experience preparing price/cost analysis documentation and maintaining compliant subcontract files.
• Experience using Deltek Costpoint for subcontract setup and administration.

Responsibilities

• Administer subcontracts from proposal support through closeout in compliance with FAR, DFARS, company purchasing procedures, and CPSR requirements.
• Prepare and issue Requests for Proposal (RFPs), evaluate proposals, and document competitive decision rationale.
• Perform and document price and/or cost analysis in accordance with FAR 15.404 requirements.
• Support fact-finding and negotiations; prepare negotiation memoranda and price reasonableness determinations.
• Draft and issue subcontract agreements and modifications, ensuring proper FAR/DFARS flowdowns and prime contract requirements are incorporated.
• Maintain complete, organized, and audit-ready subcontract files in accordance with CPSR standards.
• Process and manage subcontract setup, modifications, and funding actions within Deltek Costpoint.
• Support consent-to-subcontract packages when required.
• Monitor subcontract funding, period of performance, deliverables, and invoice review coordination.
• Coordinate with Program Management, Contracts, Pricing, Finance, and Legal to ensure subcontract compliance and proper system documentation.
• Assist with small business subcontracting compliance and reporting requirements (including eSRS support as applicable).
• Support subcontract closeout activities, including final invoice review, deobligation of excess funds, and documentation retention.
• Participate in internal reviews and support DCMA CPSR audits as needed.

Skills

Subcontract administration

FAR/DFARS experience

CPSR

Deltek Costpoint

Documentation discipline

MS Excel

Education

Bachelor’s degree in Business, Supply Chain, Contracts, Finance

Tools

Deltek Costpoint

Microsoft Office

Job description

Akima is not just another global enterprise and federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

The Subcontracts Administrator supports the full lifecycle administration of subcontracts under U.S. Government prime contracts in a CPSR-compliant purchasing environment. This role is responsible for ensuring subcontract actions are properly competed, documented, negotiated, awarded, and administered in accordance with FAR, DFARS, company policies, and purchasing system procedures.

The ideal candidate has 5-7 years of direct subcontract administration experience within a federal government contracting environment and demonstrates strong documentation discipline, compliance awareness, audit readiness, and experience working in Deltek Costpoint.

Responsibilities

• Administer subcontracts from proposal support through closeout in compliance with FAR, DFARS, company purchasing procedures, and CPSR requirements.
• Prepare and issue Requests for Proposal (RFPs), evaluate proposals, and document competitive decision rationale.
• Perform and document price and/or cost analysis in accordance with FAR 15.404 requirements.
• Support fact-finding and negotiations; prepare negotiation memoranda and price reasonableness determinations.
• Draft and issue subcontract agreements and modifications, ensuring proper FAR/DFARS flowdowns and prime contract requirements are incorporated.
• Maintain complete, organized, and audit-ready subcontract files in accordance with CPSR standards.
• Process and manage subcontract setup, modifications, and funding actions within Deltek Costpoint.
• Support consent-to-subcontract packages when required.
• Monitor subcontract funding, period of performance, deliverables, and invoice review coordination.
• Coordinate with Program Management, Contracts, Pricing, Finance, and Legal to ensure subcontract compliance and proper system documentation.
• Assist with small business subcontracting compliance and reporting requirements (including eSRS support as applicable).
• Support subcontract closeout activities, including final invoice review, deobligation of excess funds, and documentation retention.
• Participate in internal reviews and support DCMA CPSR audits as needed.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Contracts, Finance, or related discipline (or equivalent experience).
• Must have at least 5-7 years of direct subcontract administration experience supporting U.S. Government prime contracts.
• Working knowledge of FAR and DFARS regulations, particularly Parts 15 and 44.
• 3 years in CPSR (Contractor Purchasing System Review) environment.
• Experience preparing price/cost analysis documentation and maintaining compliant subcontract files.
• Experience using Deltek Costpoint for subcontract setup and administration.
• Understanding of competitive procurement practices and sole source justification requirements.
• Strong organizational skills and attention to documentation detail.
• Proficiency in Microsoft Office (especially Excel and Word).
• Ability to manage multiple procurements in a deadline-driven environment.

Job ID

2026-25918

Work Type

Remote

Pay Range

$110,000 - $120,000

Benefits

• Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.

Company Description

Work Where it Matters

Akima is not just another global enterprise and federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Akima, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders

Akima provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers

Akima delivers agile solutions in the core areas of facilities, maintenance, and repair; information technology; logistics; protective services; systems engineering; mission support; furniture, fixtures & equipment (FF&E); and construction.

As an Akima employee

You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.