Remote Senior Manager, Executive Office & Admin Ops

BHS Baptist Healthcare System; Kentucky; Hybrid; USD 85,000 - 115,000; Full time

Job summary

Baptist Health Medical Group is seeking a Manager, Executive Assistants to support the CHIO and President of BHMG. This is a remote role with occasional meeting attendance to coordinate calendars and events.

The role requires directing daily operations of executive offices and providing high-level administrative coordination across the system. Responsibilities include managing calendars, organizing offsite retreats and meetings, handling expense reports, payroll timecards, and departmental

Qualifications

• Bachelor's degree in related field required.
• 7+ years experience as an executive administrative assistant, preferably in a highly matrixed organization.
• 2+ years managerial experience.
• Strong financial acumen and experience in budget management.
• Excellent communication and interpersonal skills.
• Ability to think strategically, make decisions, and solve complex problems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced and dynamic environment.

Responsibilities

• Direct and oversee the daily operations of the CHIO, Baptist Health and President, BHMG.
• Provide executive support to the Executive Director, Board Liaison and Assistant to the CEO during monthly board meetings.
• Plan and execute offsite retreats, meetings, and symposiums.
• Provide high level support to the Physician Cabinet and coordinate day-to-day activities of the CHIO/President, BHMG.
• Monitor emails and alert on emergent issues; delegate administrative duties as needed.
• Manage complex calendars, coordinate venue spaces, and oversee document preparation and expense reports.
• Oversee payroll timecards and department credit card reconciliations.
• Lead training of other administrative assistants and conduct annual performance evaluations.

Skills

Executive support

Calendar management

Budget management

Microsoft Office

Strategic thinking

Communication skills

Problem solving

Team leadership

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Baptist Health Medical Group is seeking a Manager, Executive Assistants to support the CHIO and President of BHMG. This is a remote role with occasional meeting attendance to coordinate calendars and events.

The role requires directing daily operations of executive offices and providing high-level administrative coordination across the system. Responsibilities include managing calendars, organizing offsite retreats and meetings, handling expense reports, payroll timecards, and departmental