Manager, Executive Assistants

BHS; Kentucky; Remote; USD 85,000 - 120,000; Full time

Job summary

Baptist Health Medical Group is seeking a Manager, Executive Assistants to join their organization in a work-from-home role that requires some presence at meetings and functions. You will direct and oversee the daily operations of the CHIO and BHMG Executive Office, provide advanced executive support, manage calendars, expense reports, and staff training across the system.

This role emphasizes leadership, strategic thinking, budget awareness, and superb communication to ensure efficient board

Qualifications

• Bachelor’s degree in related field required
• 7+ years experience as an executive administrative assistant, preferably in a highly matrixed organization
• 2+ years managerial experience
• Strong financial acumen and experience in budget management
• Excellent communication and interpersonal skills
• Ability to think strategically, make decisions, and solve complex problems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Strong organizational skills and attention to detail
• Ability to thrive in a fast-paced and dynamic environment

Responsibilities

• Direct and oversee the daily operations of the CHIO, Baptist Health and President, BHMG
• Provide advanced executive and administrative support to the Executive Director, Board Liaison and Assistant to the CEO during monthly Board Meetings
• Plan and execute offsite retreats, meetings, and symposiums
• Provide high level support to the Physician Cabinet and maintain a close working relationship with CHIO/President, BHMG
• Monitor CHIO/President emails daily and alert on emergent issues; make decisions within authority
• Oversee Service Lines and ensure efficient administrative workflows
• Prioritize conflicting needs and ensure timely completion of projects
• Manage complex calendars, coordinate venues, prepare documents, and handle expense reports
• Reassign workloads to meet team needs and conduct annual performance evaluations

Skills

Executive presence

Strategic thinking

Budget awareness

Communication skills

Organizational skills

Microsoft Office

Calendar management

Leadership

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

Summary

Job Description:

_ Baptist Health Medical Group is look for a Manager, Executive Assistants to join their organization. This is a work from home role that will require some presence at meetings and functions. _

Direct and oversee the daily operations of the Chief Health Integration Officer (CHIO), Baptist Health and President, Baptist Health Medical Group (BHMG). Provide advanced level of executive and administrative office coordination and executive support to the Executive Director, Board Liaison and Assistant to the CEO, during the monthly BHS Board Meetings.

Identify and follow efficient work procedures that maximize the effectiveness of and efficiency of the departments. Provide leadership and oversight of the daily operations of the executive offices and administrative support personnel. Successfully plan and executive all offsite retreats, meetings, and various symposiums. Provide high level support to the Physician Cabinet and maintain a close and highly responsive working relationship with the day-to-day activities of the CHIO/President, BHMG.

Monitor the CHIO/President, BHMG emails on a daily basis, alerting him of all emergent and urgent issues. Makes decisions within the scope of authority; relieving the CHIO/President, BHMG of designated administrative duties. Provides administrative oversight to the Service Lines. Demonstrates flexibility, initiative, good judgment, knowledge of personalities and “clientele”, expansive knowledge of company practices, policy, and organization. Prioritizes conflicting needs, handles matters expeditiously and follows thru on projects to successful completion.

This role manages complex calendars, coordinates venue spaces, oversees the preparation of documents, handles expense reports, payroll timecards, and department credit card reconciliations. Keep constant eye on other Administrative Assistant workloads, reassigning work, to meet the needs of the team. Conducts continual training of other AA’s across the system and yearly performance evaluations.

Qualifications:

• Bachelor’s degree in related field required
• 7+ years experience as an executive administrative assistant, preferrably in a highly matrixed organization
• 2+ years managerial experience
• Strong financial acumen and experience in budget management
• Excellent communication and interpersonal skills
• Ability to think strategically, make decisions, and solve complex problems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Strong organizational skills and attention to detail
• Ability to thrive in a fast-paced and dynamic environment

Baptist Health is an Equal Employment Opportunity employer.