Manager, Executive Assistants

Baptist-Health-System-Ky-&-i; Kentucky; Hybride; USD 70 000 - 100 000; Plein temps

Résumé du poste

Baptist Health Medical Group seeks a Manager, Executive Assistants to oversee the daily operations of the CHIO and BHMG executive offices. This remote role requires occasional presence at meetings and functions, and involves coordinating calendars, documents, and reports for the CEO's office.

You will train administrative staff, manage budgets, and ensure efficient procedures across the system, supporting the Physician Cabinet and daily activities of the CHIO/President, BHMG.

Qualifications

• 7+ years experience as an executive administrative assistant, preferably in a highly matrixed organization.
• Excellent communication and interpersonal skills.
• Ability to think strategically, make decisions, and solve complex problems.

Responsabilités

• Direct and oversee daily operations of the CHIO and BHMG executive offices.
• Plan and execute offsite retreats, meetings, and symposiums.
• Manage complex calendars and coordinate venue spaces.

Connaissances

Executive support

Calendar management

Communication skills

Interpersonal skills

Office software

Formation

Bachelor's degree

Outils

Microsoft Office Suite

Description du poste

SummaryJob Description:Baptist Health Medical Group is look for a Manager, Executive Assistants to join their organization. This is a work from home role that will require some presence at meetings and functions.Direct and oversee the daily operations of the Chief Health Integration Officer (CHIO), Baptist Health and President, Baptist Health Medical Group (BHMG). Provide advanced level of executive and administrative office coordination and executive support to the Executive Director, Board Liaison and Assistant to the CEO, during the monthly BHS Board Meetings.Identify and follow efficient work procedures that maximize the effectiveness of and efficiency of the departments. Provide leadership and oversight of the daily operations of the executive offices and administrative support personnel. Successfully plan and executive all offsite retreats, meetings, and various symposiums. Provide high level support to the Physician Cabinet and maintain a close and highly responsive working relationship with the day-to-day activities of the CHIO/President, BHMG.Monitor the CHIO/President, BHMG emails on a daily basis, alerting him of all emergent and urgent issues. Makes decisions within the scope of authority; relieving the CHIO/President, BHMG of designated administrative duties. Provides administrative oversight to the Service Lines. Demonstrates flexibility, initiative, good judgment, knowledge of personalities and “clientele”, expansive knowledge of company practices, policy, and organization. Prioritizes conflicting needs, handles matters expeditiously and follows thru on projects to successful completion.This role manages complex calendars, coordinates venue spaces, oversees the preparation of documents, handles expense reports, payroll timecards, and department credit card reconciliations. Keep constant eye on other Administrative Assistant workloads, reassigning work, to meet the needs of the team. Conducts continual training of other AA's across the system and yearly performance evaluations.Qualifications:Bachelor's degree in related field required7+ years experience as an executive administrative assistant, preferrably in a highly matrixed organization2+ years managerial experienceStrong financial acumen and experience in budget managementExcellent communication and interpersonal skillsAbility to think strategically, make decisions, and solve complex problemsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office softwareStrong organizational skills and attention to detailAbility to thrive in a fast-paced and dynamic environmentIf you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now!Baptist Health is an Equal Employment Opportunity employer.