Remote Senior Executive Assistant to CEO

Manitou Fund; Saint Paul (MN); Hybrid; USD 34,000 - 55,000; Part time

Benefits offered by this job

Flexible work from home options

Job summary

Manitou Fund in Minnesota is seeking a Senior Executive Assistant to the CEO, providing high-level administrative and organizational support to ensure executive priorities move from discussion to execution.

The role covers calendar management, meeting coordination, board materials, governance support, and cross-functional coordination, with a 20-25 hour weekly schedule and potential growth into governance activities.

Qualifications

• Minimum 5 years of executive administrative support experience.
• Experience supporting senior leaders, Presidents, CEOs, or other C-suite executives.
• Strong organizational, planning, and project coordination skills.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Manage the CEO's calendar and meeting logistics.
• Coordinate internal and external meetings with agendas and materials.
• Triage the CEO's inbox and follow up on priorities.
• Draft routine correspondence and meeting materials for the CEO.
• Prepare briefing documents, presentations, reports, and executive references.
• Monitor commitments and deadlines requiring CEO attention.
• Maintain confidentiality of sensitive information.
• Coordinate leadership team meetings and track action items.
• Support board governance materials and meeting logistics.
• Attend meetings and document decisions and actions.
• Communicate with staff, board, partners, and donors.
• Contribute to special projects and process improvements.

Skills

Executive support

Calendar management

Communication

Confidentiality

Project coordination

MS Office 365

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Manitou Fund in Minnesota is seeking a Senior Executive Assistant to the CEO, providing high-level administrative and organizational support to ensure executive priorities move from discussion to execution.

The role covers calendar management, meeting coordination, board materials, governance support, and cross-functional coordination, with a 20-25 hour weekly schedule and potential growth into governance activities.