Executive Coordinator & CEO Support Specialist

Joe Lucey; Saint Louis Park, Northern (MN, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive base salary

Bonus potential

Full benefits package

Paid training and licensing support

Job summary

Secured Retirement in St. Louis Park, MN is seeking an Executive Coordinator (Exempt) to provide comprehensive administrative and personal support to the CEO. This role ensures seamless coordination of professional and personal priorities, enabling strategic leadership and client impact.

The ideal candidate is highly organized, proactive, and adaptable, with exceptional calendar and email management skills and working knowledge of QuickBooks Online for light financial administration.

Qualifications

• Strong written and verbal communication skills.
• High attention to detail and process discipline.

Responsibilities

• Provide high-level administrative support to the CEO, including managing a highly active and frequently changing calendar.
• Strategically coordinate meetings, appointments and engagements to optimize executive time and effectiveness.
• Monitor, triage, and manage the CEO’s email inbox; draft responses and prioritize matters.
• Prepare, proofread and format professional correspondence, reports, and internal documents.
• Maintain organized records, files and task lists for executive initiatives.
• Coordinate internal meetings, training and team events, including catering and off-site logistics.

Skills

Strong written and verbal comms

Attention to detail

Tools

QuickBooks Online

Job description

Secured Retirement in St. Louis Park, MN is seeking an Executive Coordinator (Exempt) to provide comprehensive administrative and personal support to the CEO. This role ensures seamless coordination of professional and personal priorities, enabling strategic leadership and client impact.

The ideal candidate is highly organized, proactive, and adaptable, with exceptional calendar and email management skills and working knowledge of QuickBooks Online for light financial administration.