Remote Senior Executive Assistant - AI-Powered, Global Ops

Viz.ai; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Viz.ai is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remotely in the US. This strategic role goes beyond calendar and travel management, protecting executives' time and ensuring commitments stay on track across the US and Israel.

You will partner with other EAs and the People Team, owning calendars, coordinating travel, capturing notes, and building AI-powered workflows to streamline executive workloads.

Qualifications

• 5+ years supporting more than one C-level executive or VP, preferably in SaaS or healthcare.
• Proven ability to manage complex calendars, travel, and priorities for multiple executives at once.
• AI fluency in daily work. Use tools like Claude and ChatGPT to streamline workflows and keep learning as they evolve.
• Strong G-Suite skills. Slack and Brex experience preferred.
• Excellent written and verbal communication.
• Experience working with global, remote teams. Flexible hours may be needed to cover US and Israel time zones.
• Sound judgment with confidential information.

Responsibilities

• Own complex, constantly changing calendars. Make priority calls on whose time matters most.
• Plan domestic and international travel to hospitals, partners, and life science customers.
• Join executive meetings, capture notes and action items live, and follow up until they close.
• Track priorities and deadlines across the business; surface risks before they become problems.
• Prepare materials using Google Suite; deliver on time and in good shape.
• Design and run offsites, leadership meetings, and team events.
• Build AI-powered workflows to remove manual work, e.g., meeting summaries and briefs.
• Maintain a steady flow of correspondence, expenses, research, and logistics.
• Handle confidential information with discretion.
• Back up other executives and support People Team initiatives.

Skills

Calendar management

Travel planning

Meeting coordination

AI workflow design

Prioritization

G-Suite proficiency

Tools

G-Suite

Slack

Brex

Claude

ChatGPT

Job description

Viz.ai is seeking a Senior Executive Assistant to support 3+ senior executives on a fast-moving leadership team, remotely in the US. This strategic role goes beyond calendar and travel management, protecting executives' time and ensuring commitments stay on track across the US and Israel.

You will partner with other EAs and the People Team, owning calendars, coordinating travel, capturing notes, and building AI-powered workflows to streamline executive workloads.