Scheduling Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 86,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. You will ensure meetings are scheduled efficiently, conflicts are avoided, and stakeholders stay informed.

Ideal candidates communicate clearly, handle multiple priorities, and maintain accurate scheduling data in calendars and CRM systems. This fast-paced, remote-friendly role rewards proactive problem-solving and a professional, customer-focused

Qualifications

• Experience in scheduling, coordination, or admin support.
• Experience managing calendars and scheduling requests.
• Able to work independently and with remote teams.
• Reliable internet and setup for remote work.

Responsibilities

• Manage calendars, appointments, and schedules.
• Schedule, reschedule, and confirm appointments.
• Communicate with clients, employees, and stakeholders regarding scheduling.
• Monitor calendars for conflicts and adjust accordingly.
• Send confirmations, reminders, and follow-ups.
• Coordinate meetings across teams, locations, and time zones.
• Maintain scheduling data in calendars and CRM systems.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up on pending scheduling requests.
• Prepare daily or weekly scheduling reports.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to teams.
• Assist with administrative tasks related to scheduling.
• Identify recurring scheduling issues and suggest improvements.
• Maintain professional and customer-focused approach.

Skills

Communication

Organization

Attention to detail

Calendar management

Multi-tasking

Problem-solving

Professional communication

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Job description

We are seeking a highly organized, proactive, and detail-oriented Scheduling Coordinator to manage calendars, appointments, schedules, and daily coordination activities. The ideal candidate is reliable, responsive, and comfortable coordinating multiple schedules, communicating with different stakeholders, and ensuring appointments and meetings are organized efficiently and accurately.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong calendar and scheduling management abilities.
• Ability to manage multiple appointments and priorities simultaneously.
• Strong follow-up and problem-solving skills.
• Ability to communicate professionally with customers, clients, and internal teams.
• Proficiency withGoogle Calendar, Microsoft Outlook, Google Workspace, or similar scheduling tools.
• Comfortable using CRM systems, spreadsheets, email, messaging platforms, and other digital tools.
• Ability to work efficiently in a fast-paced environment.
• Strong adaptability and ability to manage changing schedules.
• Professional, responsive, and reliable approach.

Requirements

• Previous experience inscheduling, coordination, administrative support, customer service, appointment setting, or a similar role.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Experience communicating with customers, clients, employees, or other stakeholders.
• Strong computer and digital skills.
• Ability to manage multiple schedules and deadlines accurately.
• Ability to work independently and collaborate effectively with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.English proficiency is required if the position involves coordinating with English-speaking customers, clients, or teams.

By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match.