Remote SaaS Project Coordinator

HealthEdge Software, Inc.; Idaho; Remote; USD 62,000 - 65,000; Full time

Job summary

HealthEdge Software, Inc. is seeking a Project Coordinator to support Project Managers and cross‑functional teams in delivering software initiatives.

You will organize projects, track schedules, and maintain documentation to ensure scope, schedule, and process alignment. This role is ideal for someone early in their PM career who is highly organized and eager to grow within a technology‑driven organization.

Qualifications

• 1–3 years of experience in project coordination, operations, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and priorities in a deadline‑driven environment.
• Clear written and verbal communication skills.
• Comfort working with cross‑functional teams in a software or technology setting.

Responsibilities

• Maintain and update project schedules, task lists, and milestones in project management tools.
• Track and update RAID logs (Risks, Actions, Issues, Decisions).
• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager.
• Support tracking of change requests, scope updates, and project decisions.
• Maintain accurate, up‑to‑date project documentation and artifacts in designated repositories.
• Prepare weekly project status reports and dashboards for internal and customer stakeholders.
• Capture meeting notes, action items, and decisions; follow up to ensure closure.
• Ensure project records follow established standards and frameworks.
• Coordinate and support internal and external project meetings.
• Prepare agendas, materials, and presentations for project forums.
• Distribute meeting minutes and action items in a timely manner.
• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders.
• Track team time, allocations, and PTO as needed for project planning.
• Support budget tracking and basic financial reporting.
• Monitor tickets, defects, and issues in systems such as Jira or ServiceNow.
• Assist with SharePoint or project site setup and ongoing maintenance.
• Ensure projects adhere to defined delivery methodologies and governance standards.
• Identify opportunities to improve project coordination, reporting, and execution efficiency.
• Support audits, readiness reviews, and operational checkpoints as required.

Skills

Organizational skills

Communication

Time management

Cross-functional collaboration

Attention to detail

Education

Bachelor’s degree or equivalent

CAPM certification

Tools

Smartsheet

Jira

Salesforce

SharePoint

Job description

HealthEdge Software, Inc. is seeking a Project Coordinator to support Project Managers and cross‑functional teams in delivering software initiatives.

You will organize projects, track schedules, and maintain documentation to ensure scope, schedule, and process alignment. This role is ideal for someone early in their PM career who is highly organized and eager to grow within a technology‑driven organization.