Project Coordinator

Wellframe; United States; Remote; USD 62,000 - 65,000; Full time

Job summary

HealthEdge is seeking a Project Coordinator to support Project Managers and cross-functional teams in delivering software initiatives. You will organize projects, track progress, maintain artifacts, and ensure alignment with scope, schedule, and processes.

In a fast-paced software environment, you will monitor risks and issues, coordinate meetings, capture notes, and keep stakeholders informed. This is ideal for someone early in their PM career who is highly organized and eager to grow.

Qualifications

• 1–3 years of experience in project coordination, operations, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and priorities in a deadline-driven environment.
• Clear written and verbal communication skills.
• Comfort working with cross-functional teams in a software or technology setting.

Responsibilities

• Maintain and update project schedules, task lists, and milestones in project management tools.
• Track RAID logs (Risks, Actions, Issues, Decisions).
• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager.
• Support tracking of change requests, scope updates, and project decisions.
• Prepare weekly project status reports and dashboards for stakeholders.
• Capture meeting notes, action items, and decisions; follow up to ensure closure.
• Distribute meeting minutes and action items in a timely manner.
• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders.

Skills

Project coordination

Organizational skills

Communication

Cross-functional collaboration

Software tools familiarity

Education

Bachelor's degree or equivalent professional experience

Tools

Smartsheet

Jira

Salesforce

SharePoint

Job description

Project Coordinator

Job Locations: US-Remote

ID: 2026-8978

Category: Project Management

Position Type: Full-Time

Overview

HealthEdge® offers AI-powered operational infrastructure for health insurance companies, guaranteeing an enduring financial edge in an increasingly competitive market. We're experiencing strong market momentum, with a growing number of health plans choosing HealthEdge to modernize their operations and compete more effectively. As we expand, we're investing in the people who power that growth, making this a pivotal moment to join us and shape the future of healthcare technology. Learn more at HealthEdge.com.

Project Coordinator supports Project Managers and cross-functional teams in the successful delivery of software initiatives. This role is responsible for project organization, tracking, documentation, and communication, ensuring that work stays aligned to scope, schedule, and process.

In a fast-paced software environment, the Project Coordinator plays a critical role in keeping projects running smoothly by maintaining project artifacts, monitoring risks and issues, coordinating meetings, and ensuring accurate, timely information flows between internal teams and customers.

This role is ideal for someone early in their project management career who is highly organized, detail-oriented, and eager to grow within a technology-driven organization.

Key Responsibilities

Project Coordination & Tracking

• Maintain and update project schedules, task lists, and milestones in project management tools
• Track and update RAID logs (Risks, Actions, Issues, Decisions)
• Monitor progress against plan and flag risks, dependencies, and delays to the Project Manager
• Support tracking of change requests, scope updates, and project decisions

Documentation & Reporting

• Maintain accurate, up-to-date project documentation and artifacts in designated repositories
• Prepare weekly project status reports and dashboards for internal and customer stakeholders
• Capture meeting notes, action items, and decisions; follow up to ensure closure
• Ensure project records follow established standards and frameworks

Meeting & Communication Support

• Coordinate and support internal and external project meetings
• Prepare agendas, materials, and presentations for project forums
• Distribute meeting minutes and action items in a timely manner
• Serve as a communication bridge between Project Managers, delivery teams, and stakeholders

Administrative & Operational Support

• Track team time, allocations, and PTO as needed for project planning
• Support budget tracking and basic financial reporting
• Monitor tickets, defects, and issues in systems such as Jira or ServiceNow
• Assist with SharePoint or project site setup and ongoing maintenance

Process & Continuous Improvement

• Ensure projects adhere to defined delivery methodologies and governance standards
• Identify opportunities to improve project coordination, reporting, and execution efficiency
• Support audits, readiness reviews, and operational checkpoints as required

Qualifications & Experience

Required

• 1-3 years of experience in project coordination, operations, or a related role
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and priorities in a deadline-driven environment
• Clear written and verbal communication skills
• Comfort working with cross-functional teams in a software or technology setting

Preferred

• Experience in a SaaS, software, or professional services organization
• Familiarity with project and collaboration tools such as Smartsheet, Jira, Salesforce, SharePoint, or similar
• Exposure to Agile or hybrid delivery environments
• Bachelor's degree or equivalent professional experience
• CAPM from PMI or equivalent certification

Key Competencies

• Organization and follow-through
• Stakeholder communication
• Risk and issue awareness
• Tool proficiency and data accuracy
• Professional judgment and discretion
• Continuous improvement mindset

Career Growth

This role provides a strong foundation for progression into:

• Associate Project Manager
• Project Manager
• Program or Delivery Operations roles
• The Project Coordinator gains hands-on exposure to real project delivery, customer interaction, and enterprise software operations.

Geographic Responsibility

Remote, US

Type of Employment

Full-time, permanent

FLSA Classification (USA Only)

Non-Exempt

Work Environment

• The employee is occasionally required to move around the office. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Work across multiple time zones in a hybrid or remote work environment.
• Long periods of time sitting and/or standing in front of a computer using video technology.
• May require travel dependent on company needs.

The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. HealthEdge reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in compliance with the Americans with Disabilities Act of 1990. Candidates may be required to go through a pre-employment criminal background check.

HealthEdge is an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.

The annual US base salary range for this position is $62,000 to $65,000. This salary range may cover multiple career levels at HealthEdge. Final compensation will be determined during the interview process and is based on a combination of factors including, but not limited to, your skills, experience, qualifications and education.