Remote Roofing Operations Coordinator

Pavago; California (MO); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Pavago is seeking an organized Operations Coordinator to support day-to-day operations for roofing projects across California. You will handle permit coordination, client communication, invoicing, scheduling, and project documentation, working closely with project managers and field crews to keep projects compliant and moving forward from contract to close-out.

The role emphasizes accurate records in JobNimbus and QuickBooks, effective communication with homeowners and city offices, and

Qualifications

• Minimum 2 years in an operations or administrative role in construction or roofing.
• Hands-on with JobNimbus or a similar construction CRM for job tracking.
• Proficiency in QuickBooks for invoicing and payments.
• Experience pulling permits and coordinating municipal applications.
• Strong written and spoken English for client and city communications.
• Ability to manage multiple active projects with strong organizational skills.
• Self-motivated and able to work with minimal supervision.

Responsibilities

• Coordinate permit processes across California and ensure compliance before work.
• Serve as primary contact for homeowners and commercial clients; manage inquiries.
• Generate and track invoices using QuickBooks; reconcile payments.
• Support production scheduling with project managers and field crews.
• Maintain accurate project records in JobNimbus with organized documentation.
• Handle day-to-day administrative tasks and internal communications.

Skills

Permit coordination

Customer coordination

Invoicing

Production scheduling

JobNimbus

QuickBooks

Administrative coordination

Multitasking

English proficiency

Tools

JobNimbus

QuickBooks

Job description

Pavago is seeking an organized Operations Coordinator to support day-to-day operations for roofing projects across California. You will handle permit coordination, client communication, invoicing, scheduling, and project documentation, working closely with project managers and field crews to keep projects compliant and moving forward from contract to close-out.

The role emphasizes accurate records in JobNimbus and QuickBooks, effective communication with homeowners and city offices, and