Remote Office & Production Coordinator for Roofing Projects

Pavago; California (MO); Remote; USD 52,000 - 76,000; Full time

Job summary

Titan Roof is seeking an organized Office Manager & Production Coordinator to support its California operations. You will manage permits, coordinate customer communications, handle invoicing in QuickBooks, and assist with production scheduling and document management from contract through close-out.

The role emphasizes accuracy, proactive communication, and cross-team collaboration with project managers and field crews to keep projects moving forward.

Qualifications

• 2+ years in an office manager, production coordinator, or administrative role.
• Experience in construction/roofing preferred.
• Hands-on with JobNimbus or similar construction CRM for tracking.
• Proficiency with QuickBooks for invoicing and payments.
• Experience pulling building permits in California.
• Strong written and spoken English.
• Ability to manage multiple projects with minimal supervision.

Responsibilities

• Pull and manage the permit process for CA roofing projects.
• Serve as the primary contact for homeowners and commercial clients.
• Generate, send, and track invoices using QuickBooks.
• Coordinate job timelines and confirm material deliveries.
• Maintain accurate project records in JobNimbus.
• Handle day-to-day office tasks and internal comms.

Skills

Customer communication

Permit coordination

Scheduling

Documentation

Administrative support

Tools

QuickBooks

JobNimbus

Construction CRM

Job description

Titan Roof is seeking an organized Office Manager & Production Coordinator to support its California operations. You will manage permits, coordinate customer communications, handle invoicing in QuickBooks, and assist with production scheduling and document management from contract through close-out.

The role emphasizes accuracy, proactive communication, and cross-team collaboration with project managers and field crews to keep projects moving forward.