Construction Scheduling & Logistics Coordinator

On Top Roofing; Salt Lake City (UT); On-site; USD 68,770,000 - 74,501,000; Full time

Job summary

On Top Roofing seeks a Production Coordinator to support operations and the Service & Repair department with coordination, execution, and tracking of projects. This role ensures timely and accurate scheduling, working closely with field teams and external suppliers in a fast-paced construction environment.

The ideal candidate is detail-oriented, reliable, and thrives under pressure with strong organizational and communication skills.

Qualifications

• High School Diploma required.
• Associates or bachelor’s in business or construction management is a plus.
• At least 1 year scheduling, logistics, or construction supply experience.
• Proficiency in Excel, Word, and Outlook.
• Familiarity with ERP/CRM systems (Acculynx preferred).

Responsibilities

• Assist the Service and Repair Manager in coordinating, inventory management, and project updates.
• Prepare and verify service/repair orders according to schedules.
• Enter and manage projects in scheduling system AccuLynx.
• Dispatch calls and updates to service & repair team.
• Maintain accurate inventory records.
• Assist AR team with delivery ticket uploads, reconciliation, and collections.
• Assist GM with scheduling and administrative priorities.
• Maintain professional communication between office, field teams, and clients.
• Coordinate projects from post-sale handoff through completion.
• Assist and track permit applications, deadlines, and documents.
• Maintain organized permits, approvals, licenses, inspections.
• Partner with Ops Manager and PMs to improve systems, SOPs, workflows.
• All other duties as assigned.

Skills

Organizational skills

Problem solving

Independence under pressure

Communication skills

Time management

Phone/email/text communication

Visual acuity

Sitting and typing

Education

High School Diploma

Associate/Bachelor in business or construction

Tools

AccuLynx

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

On Top Roofing seeks a Production Coordinator to support operations and the Service & Repair department with coordination, execution, and tracking of projects. This role ensures timely and accurate scheduling, working closely with field teams and external suppliers in a fast-paced construction environment.

The ideal candidate is detail-oriented, reliable, and thrives under pressure with strong organizational and communication skills.