Remote RFP & Proposal Lead

KENTECH; Miami (FL); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible schedule

Advancement opportunities

Training & development

Job summary

KENTECH Consulting Inc. is seeking a skilled RFP & Proposal Manager to lead its proposal function and manage submissions for RFIs, RFQs, bids, renewals, and other opportunities.

You will guide strategy, craft persuasive responses, coordinate with executives and subject-matter experts, and ensure timely, compliant submissions. The role requires collaboration with Finance, HR, Product, and Operations, and emphasizes process improvement, storytelling, and competitive positioning in a remote work

Qualifications

• Strong persuasive writing, editing, and proposal-development skills.
• Experience developing proposal strategy and competitive positioning.
• Strong understanding of proposal compliance and solicitation requirements.
• Ability to manage multiple concurrent proposals and competing deadlines.
• Strong project-management, organizational, and follow-up skills.

Responsibilities

• Lead the full RFP, RFQ, bid, renewal, and proposal lifecycle from opportunity review through submission and post-submission follow-up.
• Review solicitation documents and assess requirements, scope, submission instructions, evaluation criteria, risks, and strategic fit.
• Develop proposal strategies designed to strengthen KENTECH's competitive positioning and support revenue objectives.
• Partner with executive leadership and Business Development to develop win themes, differentiators, positioning, and response strategy.
• Translate solicitation requirements into clear proposal plans, compliance matrices, timelines, assignments, and internal deadlines.
• Develop and manage proposal schedules to ensure required materials are completed, reviewed, approved, and submitted on time.
• Coordinate cross-functional contributors and subject-matter experts throughout the proposal process.
• Assign and track proposal responsibilities and follow up proactively on outstanding deliverables.
• Lead proposal kickoff meetings, review meetings, and other required coordination activities.
• Draft, edit, rewrite, and tailor proposal content to address client requirements and clearly communicate KENTECH's capabilities and value.
• Develop persuasive executive summaries, technical responses, management approaches, corporate experience, staffing narratives, and other proposal content.
• Ensure proposal content is accurate, responsive, consistent, professionally written, and aligned with solicitation requirements.
• Maintain consistency in voice, terminology, messaging, formatting, and positioning across proposal sections.
• Work with Human Resources to coordinate resumes, staffing qualifications, organizational charts, licenses, certifications, and other personnel documentation.
• Work with Operations and investigative subject-matter experts to develop accurate operational approaches, workflows, implementation plans, and service descriptions.
• Work with Finance and leadership to coordinate approved pricing information, financial documentation, and required business materials.
• Work with Product and technical resources when proposals include technology, security, integration, system, or product requirements.
• Coordinate with teaming partners, subcontractors, vendors, or other external contributors when required for a proposal.
• Manage appropriate proposal-related communication with prospective clients, procurement contacts, and external partners.
• Ensure questions, clarifications, amendments, and other procurement communications are tracked and incorporated into the response.
• Conduct final compliance and completeness reviews before submission.
• Confirm required forms, attachments, certifications, signatures, references, and supporting documentation are included.
• Ensure proposals meet formatting, page-limit, file-naming, delivery, and submission requirements.
• Oversee final proposal assembly and submission through government portals or other designated systems.
• Maintain documentation confirming successful proposal submission.
• Coordinate post-submission clarification requests, interviews, presentations, supplemental documentation, and follow-up.
• Track award decisions, proposal outcomes, win/loss results, and relevant client feedback.
• Analyze proposal performance and identify patterns, strengths, gaps, and opportunities to improve future win rates.
• Maintain a reusable proposal content library containing approved company information, past performance, resumes, references, capabilities, certifications, and other commonly requested materials.
• Ensure proposal library content remains current, accurate, and appropriately approved.
• Develop and improve proposal templates, SOPs, workflows, checklists, and documentation standards.
• Use approved AI and automation tools to improve research, drafting, content reuse, workflow management, and proposal efficiency while maintaining appropriate human review.
• Identify opportunities to streamline the proposal process and reduce administrative burden without compromising quality or compliance.
• Maintain accurate proposal calendars, pipeline visibility, status reports, and internal reporting.
• Protect confidential pricing, personnel, client, procurement, financial, proposal, and company information.
• Perform additional proposal-management activities within the scope of the role as needed.

Skills

Strategic Thinking

Writing

Project Management

Leadership

Organization

Attention to Detail

Communication

Collaboration

Accountability

Prioritization

Adaptability

Professional Judgment

Education

Bachelor's degree in Business Administration, Communications, Marketing, English, Public Administration, Criminal Justice, or a related field

Tools

Microsoft Office

Google Workspace

CRM

Proposal-management platforms

Job description

KENTECH Consulting Inc. is seeking a skilled RFP & Proposal Manager to lead its proposal function and manage submissions for RFIs, RFQs, bids, renewals, and other opportunities.

You will guide strategy, craft persuasive responses, coordinate with executives and subject-matter experts, and ensure timely, compliant submissions. The role requires collaboration with Finance, HR, Product, and Operations, and emphasizes process improvement, storytelling, and competitive positioning in a remote work