RFP & PROPOSAL MANAGER 1099

KENTECH; Miami (FL); Remote; USD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible schedule

Advancement opportunities

Training & development

Job summary

KENTECH Consulting Inc. is seeking a skilled RFP & Proposal Manager to lead its proposal function and manage submissions for RFIs, RFQs, bids, renewals, and other opportunities.

You will guide strategy, craft persuasive responses, coordinate with executives and subject-matter experts, and ensure timely, compliant submissions. The role requires collaboration with Finance, HR, Product, and Operations, and emphasizes process improvement, storytelling, and competitive positioning in a remote work

Qualifications

• Strong persuasive writing, editing, and proposal-development skills.
• Experience developing proposal strategy and competitive positioning.
• Strong understanding of proposal compliance and solicitation requirements.
• Ability to manage multiple concurrent proposals and competing deadlines.
• Strong project-management, organizational, and follow-up skills.

Responsibilities

• Lead the full RFP, RFQ, bid, renewal, and proposal lifecycle from opportunity review through submission and post-submission follow-up.
• Review solicitation documents and assess requirements, scope, submission instructions, evaluation criteria, risks, and strategic fit.
• Develop proposal strategies designed to strengthen KENTECH's competitive positioning and support revenue objectives.
• Partner with executive leadership and Business Development to develop win themes, differentiators, positioning, and response strategy.
• Translate solicitation requirements into clear proposal plans, compliance matrices, timelines, assignments, and internal deadlines.
• Develop and manage proposal schedules to ensure required materials are completed, reviewed, approved, and submitted on time.
• Coordinate cross-functional contributors and subject-matter experts throughout the proposal process.
• Assign and track proposal responsibilities and follow up proactively on outstanding deliverables.
• Lead proposal kickoff meetings, review meetings, and other required coordination activities.
• Draft, edit, rewrite, and tailor proposal content to address client requirements and clearly communicate KENTECH's capabilities and value.
• Develop persuasive executive summaries, technical responses, management approaches, corporate experience, staffing narratives, and other proposal content.
• Ensure proposal content is accurate, responsive, consistent, professionally written, and aligned with solicitation requirements.
• Maintain consistency in voice, terminology, messaging, formatting, and positioning across proposal sections.
• Work with Human Resources to coordinate resumes, staffing qualifications, organizational charts, licenses, certifications, and other personnel documentation.
• Work with Operations and investigative subject-matter experts to develop accurate operational approaches, workflows, implementation plans, and service descriptions.
• Work with Finance and leadership to coordinate approved pricing information, financial documentation, and required business materials.
• Work with Product and technical resources when proposals include technology, security, integration, system, or product requirements.
• Coordinate with teaming partners, subcontractors, vendors, or other external contributors when required for a proposal.
• Manage appropriate proposal-related communication with prospective clients, procurement contacts, and external partners.
• Ensure questions, clarifications, amendments, and other procurement communications are tracked and incorporated into the response.
• Conduct final compliance and completeness reviews before submission.
• Confirm required forms, attachments, certifications, signatures, references, and supporting documentation are included.
• Ensure proposals meet formatting, page-limit, file-naming, delivery, and submission requirements.
• Oversee final proposal assembly and submission through government portals or other designated systems.
• Maintain documentation confirming successful proposal submission.
• Coordinate post-submission clarification requests, interviews, presentations, supplemental documentation, and follow-up.
• Track award decisions, proposal outcomes, win/loss results, and relevant client feedback.
• Analyze proposal performance and identify patterns, strengths, gaps, and opportunities to improve future win rates.
• Maintain a reusable proposal content library containing approved company information, past performance, resumes, references, capabilities, certifications, and other commonly requested materials.
• Ensure proposal library content remains current, accurate, and appropriately approved.
• Develop and improve proposal templates, SOPs, workflows, checklists, and documentation standards.
• Use approved AI and automation tools to improve research, drafting, content reuse, workflow management, and proposal efficiency while maintaining appropriate human review.
• Identify opportunities to streamline the proposal process and reduce administrative burden without compromising quality or compliance.
• Maintain accurate proposal calendars, pipeline visibility, status reports, and internal reporting.
• Protect confidential pricing, personnel, client, procurement, financial, proposal, and company information.
• Perform additional proposal-management activities within the scope of the role as needed.

Skills

Strategic Thinking

Writing

Project Management

Leadership

Organization

Attention to Detail

Communication

Collaboration

Accountability

Prioritization

Adaptability

Professional Judgment

Education

Bachelor's degree in Business Administration, Communications, Marketing, English, Public Administration, Criminal Justice, or a related field

Tools

Microsoft Office

Google Workspace

CRM

Proposal-management platforms

Job description

RFP & PROPOSAL MANAGER

Benefits

• Flexible schedule
• Opportunity for advancement
• Training & development

KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as eKnowID.com - 1st consumer background checking system of its kind, and ClarityIQ a high-tech/high-touch investigative case management system.

MISSION

We're on a mission to help the world make clear and informed hiring decisions

VALUE

• People Focused: We are client focused and results-driven.
• Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.
• Fact Finders: We are passionate investigators for discovery and truth.
• Community Partnerships: We believe there is no greater power for transformation than delivering on what a communities and employees care about.

IMPACT

As a small agile company, we seek high performers who relish in the idea that their effort will directly impact our customers and help shape the next evolution of background investigations.

Job Description

The RFP & Proposal Manager is responsible for leading KENTECH's proposal function and managing the full lifecycle of Requests for Proposals, Requests for Qualifications, bids, renewals, and other formal business opportunities.

This role combines proposal strategy, persuasive writing, project management, cross-functional coordination, and process improvement. The RFP & Proposal Manager is responsible for developing competitive response strategies, translating solicitation requirements into actionable plans, coordinating internal contributors, and delivering complete, accurate, compelling, and compliant submissions.

The RFP & Proposal Manager works closely with executive leadership, Business Development, Operations, Human Resources, Finance, Product, Client Success, Compliance, and subject‑matter experts to position KENTECH effectively in competitive procurement environments.

Key Responsibilities

• Lead the full RFP, RFQ, bid, renewal, and proposal lifecycle from opportunity review through submission and post-submission follow-up.
• Review solicitation documents and assess requirements, scope, submission instructions, evaluation criteria, risks, and strategic fit.
• Develop proposal strategies designed to strengthen KENTECH's competitive positioning and support revenue objectives.
• Partner with executive leadership and Business Development to develop win themes, differentiators, positioning, and response strategy.
• Translate solicitation requirements into clear proposal plans, compliance matrices, timelines, assignments, and internal deadlines.
• Develop and manage proposal schedules to ensure required materials are completed, reviewed, approved, and submitted on time.
• Coordinate cross-functional contributors and subject‑matter experts throughout the proposal process.
• Assign and track proposal responsibilities and follow up proactively on outstanding deliverables.
• Lead proposal kickoff meetings, review meetings, and other required coordination activities.
• Draft, edit, rewrite, and tailor proposal content to address client requirements and clearly communicate KENTECH's capabilities and value.
• Develop persuasive executive summaries, technical responses, management approaches, corporate experience, staffing narratives, and other proposal content.
• Ensure proposal content is accurate, responsive, consistent, professionally written, and aligned with solicitation requirements.
• Maintain consistency in voice, terminology, messaging, formatting, and positioning across proposal sections.
• Work with Human Resources to coordinate resumes, staffing qualifications, organizational charts, licenses, certifications, and other personnel documentation.
• Work with Operations and investigative subject‑matter experts to develop accurate operational approaches, workflows, implementation plans, and service descriptions.
• Work with Finance and leadership to coordinate approved pricing information, financial documentation, and required business materials.
• Work with Product and technical resources when proposals include technology, security, integration, system, or product requirements.
• Coordinate with teaming partners, subcontractors, vendors, or other external contributors when required for a proposal.
• Manage appropriate proposal‑related communication with prospective clients, procurement contacts, and external partners.
• Ensure questions, clarifications, amendments, and other procurement communications are tracked and incorporated into the response.
• Conduct final compliance and completeness reviews before submission.
• Confirm required forms, attachments, certifications, signatures, references, and supporting documentation are included.
• Ensure proposals meet formatting, page‑limit, file‑naming, delivery, and submission requirements.
• Oversee final proposal assembly and submission through government portals or other designated systems.
• Maintain documentation confirming successful proposal submission.
• Coordinate post‑submission clarification requests, interviews, presentations, supplemental documentation, and follow‑up.
• Track award decisions, proposal outcomes, win/loss results, and relevant client feedback.
• Analyze proposal performance and identify patterns, strengths, gaps, and opportunities to improve future win rates.
• Maintain a reusable proposal content library containing approved company information, past performance, resumes, references, capabilities, certifications, and other commonly requested materials.
• Ensure proposal library content remains current, accurate, and appropriately approved.
• Develop and improve proposal templates, SOPs, workflows, checklists, and documentation standards.
• Use approved AI and automation tools to improve research, drafting, content reuse, workflow management, and proposal efficiency while maintaining appropriate human review.
• Identify opportunities to streamline the proposal process and reduce administrative burden without compromising quality or compliance.
• Maintain accurate proposal calendars, pipeline visibility, status reports, and internal reporting.
• Protect confidential pricing, personnel, client, procurement, financial, proposal, and company information.
• Perform additional proposal‑management activities within the scope of the role as needed.

Qualifications

• 3+ years of experience in proposal management, RFP management, bids and tenders, business development, government contracting, or a related role.
• Demonstrated experience managing formal proposals from opportunity review through final submission.
• Strong persuasive writing, editing, and proposal‑development skills.
• Experience developing proposal strategy and competitive positioning.
• Strong understanding of proposal compliance and solicitation requirements.
• Demonstrated ability to manage multiple concurrent proposals and competing deadlines.
• Strong project‑management, organizational, and follow‑up skills.
• Experience coordinating cross‑functional teams and subject‑matter experts.
• Ability to interpret complex solicitation documents and translate requirements into clear assignments and deliverables.
• Strong attention to detail and ability to identify missing, inconsistent, or noncompliant information.
• Strong written and verbal communication skills.
• Experience working with Microsoft Office, Google Workspace, and collaborative document‑management tools.
• Experience with proposal‑management, project‑management, CRM, or comparable workflow platforms.
• Ability to work independently in a remote environment while maintaining consistent communication and accountability.
• Ability to manage confidential pricing, personnel, contractual, and competitive information with discretion.
• Strong judgment and ability to elevate proposal risks, compliance issues, or missing information appropriately.

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, Marketing, English, Public Administration, Criminal Justice, or a related field.
• Experience managing proposals for government, municipal, law enforcement, public safety, or other public‑sector clients.
• Experience in background screening, investigations, professional services, GovTech, SaaS, compliance, or related industries.
• Experience with federal, state, municipal, or public‑agency procurement processes.
• Experience supporting RFP, RFQ, IFB, and other competitive procurement formats.
• Experience developing proposal compliance matrices, win themes, executive summaries, and persuasive technical narratives.
• Experience working with teaming partners, subcontractors, or strategic partners.
• Experience maintaining proposal libraries and reusable content repositories.
• Experience using AI and automation tools to improve proposal development and workflow efficiency.
• Experience using government procurement portals and vendor‑registration systems.
• Experience supporting high‑value or complex contract pursuits.
• Experience in a small business, startup, or rapidly growing organization.

Soft Skills

• Strategic Thinking: Evaluates opportunities and develops proposal approaches that strengthen KENTECH's competitive positioning.
• Writing: Produces persuasive, clear, accurate, and audience‑focused proposal content.
• Project Management: Maintains control of timelines, assignments, dependencies, reviews, and submission requirements.
• Leadership: Provides clear direction and accountability to contributors throughout the proposal process.
• Organization: Maintains accurate control of solicitation documents, drafts, supporting materials, deadlines, and final submissions.
• Attention to Detail: Identifies compliance gaps, missing requirements, inconsistencies, and formatting issues before submission.
• Communication: Communicates expectations, deadlines, risks, and proposal status clearly to leadership and contributors.
• Collaboration: Works effectively across Business Development, Operations, Human Resources, Finance, Product, Client Success, Compliance, and executive leadership.
• Accountability: Takes ownership of proposal execution and follows opportunities through submission and appropriate post‑submission activity.
• Prioritization: Balances multiple opportunities and focuses resources according to deadlines, strategic value, and business priorities.
• Adaptability: Responds effectively to amendments, changing requirements, compressed timelines, and evolving proposal priorities.
• Professional Judgment: Balances competitiveness, accuracy, compliance, client requirements, and organizational capabilities.

Additional Information

• Work Arrangement: Remote
• Schedule and employment classification determined by business needs and applicable agreement

Equal Employment Opportunity

KENTECH Consulting Inc. is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace. This is a remote position.