Remote Registrar & Academic Records Coordinator

HR; United States; Remote; USD 42,000 - 68,000; Full time

Job summary

Hondros College of Nursing is seeking an Assistant Registrar to support online/remote operations. The role focuses on maintaining the integrity, accuracy, and confidentiality of academic records, and oversees evaluation and transcription of transfer credits while ensuring FERPA compliance.

Responsibilities include approving registration verifications, updating the student management system, processing transcripts and withdrawals, and advising on academic standing.

Qualifications

• 2 years of experience in a Registrar’s Office or other administrative office in an institution of higher education.
• Thorough knowledge of FERPA.
• Proven skills in leadership, project management, and customer service.
• Strong knowledge of computerized student record systems; experience with SQL Server or Crystal Reports is preferred.

Responsibilities

• Verifies registration and monitor degree audits for current, new, and returning students.
• Verifies and oversees student registration corrections to ensure accurate schedule.
• Assists with course offering updates in student management system.
• Assists with student online registration.
• Processes all transcript requests within the established timeline.
• Verifies accuracy of transcripts.
• Processes withdrawals daily.
• Verifies accuracy of last date of attendance.
• Updates student management system.
• Assists with College withdrawal data.
• Updates student management system according to academic standing status.
• Executes department scripts for end of term updates.
• Ensures compliance (FERPA, accrediting agencies, local, state, and federal regulations).
• Performs routine Registrar’s Office tasks, such as processing education verifications, data entry, addressing student/faculty/staff inquiries.
• Ensures official notifications regarding academic status is sent to students and maintained in the student’s electronic academic file.
• Ensures the data integrity in student management system for reports such as Quarterly census, Registration Verification, etc.
• Supports the catalog committee, and ensure all content is accurate.
• Responds to phone and e-mail inquiries in a timely manner.
• Interviews and recommends employment for the office work-study student.
• Participate in state organizations such as the Ohio Association of Collegiate Registrar’s and Admissions Officers. (OACRAO)
• Other projects and duties as assigned.

Skills

Leadership

Project management

Customer service

Communication

Tools

SQL Server Development

Crystal Reports XI

Job description

Hondros College of Nursing is seeking an Assistant Registrar to support online/remote operations. The role focuses on maintaining the integrity, accuracy, and confidentiality of academic records, and oversees evaluation and transcription of transfer credits while ensuring FERPA compliance.

Responsibilities include approving registration verifications, updating the student management system, processing transcripts and withdrawals, and advising on academic standing.