Director of Academic Records & Compliance

Universal Technical Institute, Inc.; Houston (TX); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Tuition Waiver

Paid Time Off

Retirement Matching

Paid Parental Leave

Health, vision, dental insurance

Pet Insurance

Health Plan Enrollment

Job summary

Concorde Career Colleges in Houston, TX seeks a Registrar to manage the accuracy, confidentiality, and integrity of student records across transcripts, enrollment data, and degree verifications. You will monitor FERPA compliance and support academic processes, graduation audits, and reporting to third parties.

The role collaborates with faculty and staff to ensure student success, trains teams on registrar policies, and maintains data quality within the SIS and related systems.

Qualifications

• Bachelor’s Degree in a related field preferred or minimum three years experience in a related field.
• Experience with student information and life-cycle platforms (CampusNexus, CourseKey, and Docuware) (preferred).
• Experience with FERPA regulations and higher education compliance requirements.
• For Online Campuses Only: Minimum of 3 years of online education experience preferred.

Responsibilities

• Maintain the accuracy and confidentiality of student records, including transcripts, grades, and enrollment information.
• Oversee processes for grade changes, transcript requests, high school graduation information, approved transfer credits, entrance exam scores, final grades and degree verifications.
• Validate that all required documents are in the student file and/or legibly scanned.
• Post and monitor students' daily attendance for accuracy; Post attendance changes with appropriate change documentation.
• Maintain proper student status in system through timely processing of all Change of Status forms.
• Manage the graduation application process and conduct degree audits.
• Certify students for graduation and ensure diploma issuance.
• Maintain records of conferred degrees.
• Develop, interpret, and enforce academic policies and procedures.
• Monitor all aspects of campus Academic compliance.
• Work with faculty and administrative staff to support student success.
• Serve as the primary point of contact for inquiries related to academic records.
• Work with IT department to correct student records.
• Provide training to staff on registrar-related policies and systems.
• Compile and submit data for third parties, accreditation, government reporting, and institutional research.
• Prepare proof of enrollment verification letters for third parties.

Skills

Microsoft Office

Data management

Reporting tools

Customer service

Education

Bachelor’s Degree

3 years related experience

Tools

CampusNexus

CourseKey

Docuware

Job description

Concorde Career Colleges in Houston, TX seeks a Registrar to manage the accuracy, confidentiality, and integrity of student records across transcripts, enrollment data, and degree verifications. You will monitor FERPA compliance and support academic processes, graduation audits, and reporting to third parties.

The role collaborates with faculty and staff to ensure student success, trains teams on registrar policies, and maintains data quality within the SIS and related systems.