Remote Recruiting Coordinator — Interview Ops

Aalyria; San Francisco (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Aalyria is seeking a detail-oriented Recruiting Coordinator to join our People Operations team. You will own end-to-end interview scheduling and coordination across all functions, serving as the primary contact for external staffing and staffing agencies.

You will work closely with recruiters and hiring managers to keep a high-volume requisition pipeline moving smoothly and professionally. This role thrives in a fast-paced environment, emphasizes proactive communication, and focuses on

Qualifications

• 3+ years of experience in recruiting coordination or similar roles.
• Exceptional organizational skills with high-volume, detail-heavy work.
• Strong written and verbal communication; professional with candidates and agencies.
• Proficiency with calendar tools (Google Calendar) and comfort with ATS platforms.
• Proactive, solutions-oriented mindset to anticipate problems.
• Discretion and sound judgment with confidential information.
• Experience supporting technical/engineering recruiting is a plus.
• Experience coordinating with external staffing agencies is a plus.
• U.S. government contract requirements compliance (U.S. Person status) may apply.

Responsibilities

• Own end-to-end interview scheduling across all open requisitions.
• Coordinate multi-panel interview loops across time zones and calendars.
• Prepare interview kits and ensure interviewers have context and materials.
• Serve as primary point of contact for candidates in the interview process.
• Manage relationships with external staffing agencies and track fees/terms.
• Maintain accurate candidate and requisition records in Rippling ATS.
• Troubleshoot scheduling conflicts and last-minute changes.
• Assist onboarding of interviewers to scheduling tools and guides.
• Track scheduling metrics to identify process bottlenecks.
• Support special recruiting projects as needed.

Skills

Recruiting coordination

Organizational skills

Communication

Problem-solving

Stakeholder management

Time management

Education

Bachelor's degree or equivalent

Tools

Google Calendar

Rippling ATS

Scheduling tools

Job description

Aalyria is seeking a detail-oriented Recruiting Coordinator to join our People Operations team. You will own end-to-end interview scheduling and coordination across all functions, serving as the primary contact for external staffing and staffing agencies.

You will work closely with recruiters and hiring managers to keep a high-volume requisition pipeline moving smoothly and professionally. This role thrives in a fast-paced environment, emphasizes proactive communication, and focuses on