Recruiting Coordinator

Aalyria; San Francisco (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Aalyria is seeking a detail-oriented Recruiting Coordinator to join our People Operations team. You will own end-to-end interview scheduling and coordination across all functions, serving as the primary contact for external staffing and staffing agencies.

You will work closely with recruiters and hiring managers to keep a high-volume requisition pipeline moving smoothly and professionally. This role thrives in a fast-paced environment, emphasizes proactive communication, and focuses on

Qualifications

• 3+ years of experience in recruiting coordination or similar roles.
• Exceptional organizational skills with high-volume, detail-heavy work.
• Strong written and verbal communication; professional with candidates and agencies.
• Proficiency with calendar tools (Google Calendar) and comfort with ATS platforms.
• Proactive, solutions-oriented mindset to anticipate problems.
• Discretion and sound judgment with confidential information.
• Experience supporting technical/engineering recruiting is a plus.
• Experience coordinating with external staffing agencies is a plus.
• U.S. government contract requirements compliance (U.S. Person status) may apply.

Responsibilities

• Own end-to-end interview scheduling across all open requisitions.
• Coordinate multi-panel interview loops across time zones and calendars.
• Prepare interview kits and ensure interviewers have context and materials.
• Serve as primary point of contact for candidates in the interview process.
• Manage relationships with external staffing agencies and track fees/terms.
• Maintain accurate candidate and requisition records in Rippling ATS.
• Troubleshoot scheduling conflicts and last-minute changes.
• Assist onboarding of interviewers to scheduling tools and guides.
• Track scheduling metrics to identify process bottlenecks.
• Support special recruiting projects as needed.

Skills

Recruiting coordination

Organizational skills

Communication

Problem-solving

Stakeholder management

Time management

Education

Bachelor's degree or equivalent

Tools

Google Calendar

Rippling ATS

Scheduling tools

Job description

About Aalyria

Aalyria is a leading technology company that supplies laser communications technology and temporospatial software-defined networking platforms to the aerospace industry. With technology acquired from Google, Aalyria is at the forefront of innovation in satellite and airborne mesh networks, as well as cislunar and deep-space communications. We are revolutionizing the orchestration and management of planetary mesh networks using any radio or optical spectrum, any orbit, and any hardware across land, sea, air, and space.

About Aalyria

Aalyria is a leading technology company that supplies laser communications technology and temporospatial software-defined networking platforms to the aerospace industry. With technology acquired from Google, Aalyria is at the forefront of innovation in satellite and airborne mesh networks, as well as cislunar and deep-space communications. We are revolutionizing the orchestration and management of planetary mesh networks using any radio or optical spectrum, any orbit, and any hardware across land, sea, air, and space.

Role Overview

We're looking for a detail-oriented, highly organized Recruiting Coordinator to join our People Operations team. This role is central to the candidate and interviewer experience at Aalyria. You'll own end-to-end interview scheduling and coordination across all of our functions, and you'll serve as a key point of contact for the external staffing and contingent search agencies we partner with. You'll work closely with our recruiters and hiring managers to keep a high-volume, high-stakes requisition pipeline moving smoothly and professionally.

This is a great fit for someone who thrives in a fast-paced, detail-heavy environment, communicates proactively, and takes pride in creating a seamless, polished experience for candidates and interviewers alike.

Key Responsibilities

• Own interview scheduling end-to-end across all open requisitions, such as coordinating complex, multi-panel interview loops across time zones, calendars, and competing stakeholder availability.
• Partner daily with recruiters and hiring managers to confirm interview panels, prepare interview kits, and ensure interviewers have the context and materials they need ahead of each conversation.
• Serve as the primary point of contact for candidates once they enter the interview process, communicating logistics clearly and promptly to create a professional, welcoming experience.
• Manage relationships with our external staffing and search agencies, including coordinating candidate submissions, interview logistics, status updates, and fee/terms tracking in partnership with the Head of People Operations.
• Maintain accurate, up-to-date candidate and requisition records in our applicant tracking system (Rippling ATS) and centralized recruiting tracker.
• Troubleshoot scheduling conflicts and last-minute changes quickly, keeping candidates, interviewers, and recruiters aligned.
• Support onboarding of new interviewers to scheduling tools, interview logistics norms, and the "Interviewing at Aalyria" guide, including shadowing coordination.
• Track and report on scheduling metrics (time-to-schedule, interview volume, no-show/reschedule rates) to help the team identify process bottlenecks.
• Assist with special recruiting projects as needed, such as career fairs, referral program logistics, and process improvement initiatives.

Required Qualifications

• 3+ years of experience in recruiting coordination, HR coordination, executive/administrative support, or a similarly detail-driven operational role.
• Exceptional organizational skills and an ability to juggle a high volume of moving parts without dropping details.
• Strong written and verbal communication skills; comfortable representing Aalyria professionally to candidates, interviewers, and external agency partners.
• Proficiency with calendar tools (Google Calendar) and comfort learning ATS platforms (Rippling experience a plus) and scheduling tools.
• A proactive, solutions-oriented mindset where you anticipate problems before they become fire drills.
• Discretion and sound judgment when handling confidential candidate and business information.
• Experience supporting technical or engineering recruiting a plus.
• Prior experience managing or coordinating with external staffing/search agencies a plus.
• Given the nature of our work, candidates must be able to comply with U.S. government contract requirements, including, if applicable, U.S. Person status for access to certain export-controlled information.

Preferred Qualifications

• Bachelor's degree, or equivalent practical experience.
• Prior experience recruiting or coordinating within a startup or fast-scaling company environment.
• Experience supporting technical, engineering, or defense-sector recruiting.
• Familiarity with cleared or ITAR-sensitive hiring processes (e.g., NISPOM, DCSA, security clearance timelines).
• Prior experience managing or coordinating with external staffing/search agencies.
• Hands-on experience with Rippling or a comparable ATS.
• Experience supporting global or multi-region hiring (U.S., U.K., Canada).
• A background or interest in aerospace, defense, or deep-tech industries.

What We Offer

• Innovative Environment: Work at a cutting-edge company shaping the future of aerospace communications.
• Impactful Work: Directly contribute to critical national security programs and initiatives.
• Growth Opportunities: Expand your career with opportunities for professional development and advancement.
• Inclusive Culture: Be part of a collaborative, supportive, and inclusive workplace where your contributions matter.
• Flexibility: Flexible working arrangements including hybrid remote/in-office schedules.
• Compensation and Equity: Competitive salary, comprehensive benefits (401(k), dental, vision, health, life insurance), paid time off, and equity options.

ITAR/EAR Requirements

This position involves access to export-controlled information. With technology acquired from Google, Aalyria is at the forefront of innovation in satellite and airborne mesh networks, as well as cislunar and deep-space communications. We are revolutionizing the orchestration and management of planetary mesh networks using any radio or optical spectrum, any orbit, and any hardware across land, sea, air, and space.

• Qualify as a U.S. person, which includes:
• U.S. citizen or national
• U.S. lawful permanent resident (green card holder)
• Refugee under 8 U.S.C. 1157
• Asylee under 8 U.S.C. 1158
• Be eligible to access export-controlled information without requiring an export authorization.
• Be eligible and reasonably likely to obtain the necessary export authorization from the appropriate U.S. government agency.

The company reserves the right to decline pursuing an export licensing process for legitimate business-related reasons.

Equal Opportunity Employer Statement

Aalyria is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Qualified applicants from all backgrounds are encouraged to apply.

The Pay Range For This Role Is

80,000 - 90,000 USD per year (Remote)