Remote Receptionist & Office Support | Growth & PTO

Cannon Cochran Management Services, Inc.; Irvine (CA); Remote; USD 37,000 - 40,000; Full time

Benefits offered by this job

4 weeks PTO + 10 paid holidays

Comprehensive benefits: Medical,Dental

401(k) & ESOP

Career growth & training

Team-based culture

Job summary

CCMSI is seeking a Receptionist in Irvine, CA, with a 8:00 am - 4:30 pm schedule (Mon–Fri, PST, flexible start). The role serves as the first point of contact for clients, visitors and staff, handling calls, messages and a range of administrative duties to keep the office running smoothly.

The ideal candidate will demonstrate professional communication, be highly organized, and adept at managing multiple tasks with confidentiality.

Qualifications

• Must project a professional image and voice.
• Excellent oral and written communication skills.
• Ability to handle multiple tasks and experience handling multiple-line phone with voicemail applications helpful.
• Must be a self-starter with strong organizational abilities.
• Ability to coordinate and prioritize required.
• Flexibility, initiative, and the ability to work with a minimum of direct supervision a must.
• Ability to work as a team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours for the performance of this position.
• Responsive to internal and external client needs.
• Ability to clearly communicate verbally and/or in writing both internally and externally.

Responsibilities

• Answers and routes incoming and internal telephone calls to the appropriate individual or department.
• Takes and delivers accurate messages in a timely manner.
• Greets and assists visitors, ensuring a positive and professional experience.
• Performs general clerical duties including proofreading documents, preparing correspondence and labels, data entry, copying, scanning, filing, and records management.
• Assists with processing checks, organizing loss runs, and preparing outgoing mail and packages.
• Maintains office supplies and supports day-to-day administrative functions.
• Provides administrative support to various departments as needed.

Skills

Professional image

Oral & written communication

Multi-tasking

Self-starter

Prioritization

Team player

Attendance reliability

Verbal & written clarity

Tools

Microsoft Office

Job description

CCMSI is seeking a Receptionist in Irvine, CA, with a 8:00 am - 4:30 pm schedule (Mon–Fri, PST, flexible start). The role serves as the first point of contact for clients, visitors and staff, handling calls, messages and a range of administrative duties to keep the office running smoothly.

The ideal candidate will demonstrate professional communication, be highly organized, and adept at managing multiple tasks with confidentiality.