Remote Real Estate Transactions Specialist

eXp World Holdings, Inc.; United States; Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Fully remote environment

Equipment provided

Medical coverage

RRSP matching

Great company culture

Job summary

eXp Realty is seeking a detail-oriented Transactions Analyst to coordinate the flow of documentation from agents to offices, solicitors, and partner brokerages. You will review contracts in Skyslope, enter data into BackOffice, verify MLS data, and process a wide range of transaction types including residential, commercial, leases, and referrals.

This fully remote role requires strong organizational and communication skills, plus proficiency with key platforms.

Qualifications

• Must be bilingual in English and French.
• 1+ years of experience in real estate transactions processing preferred.
• High school diploma or equivalent years of applicable experience.
• Remote Work experience required.
• Knowledge of Google Docs & Sheets, and eZmax is an asset.
• Proficient knowledge of G Suite; Microsoft Office experience is a bonus.

Responsibilities

• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. Additionally processing listing contracts when necessary.
• Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data.
• Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations.
• Request further documentation from agents when necessary by marking the item as Required in Skyslope.
• Confirm that all required documentation is in Skyslope before closing.
• Follow-up with agents when paperwork is missing. Escalate to a managing broker when necessary.
• Generate Trade Records and provide a copy to the agent
• Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time
• Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner.
• Report outstanding issues to the Provincial Transaction Team Lead.
• Follow all procedures as outlined by the Team Lead.
• Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner.
• Ensures files have final sign off by Provincial Administrator Broker, if applicable.
• Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages.
• Attends: Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.

Skills

Bilingual English/French

Remote work experience

G Suite

Google Docs & Sheets

Microsoft Office

eZmax knowledge

Education

High school diploma or equivalent

Tools

Skyslope

BackOffice

Job description

eXp Realty is seeking a detail-oriented Transactions Analyst to coordinate the flow of documentation from agents to offices, solicitors, and partner brokerages. You will review contracts in Skyslope, enter data into BackOffice, verify MLS data, and process a wide range of transaction types including residential, commercial, leases, and referrals.

This fully remote role requires strong organizational and communication skills, plus proficiency with key platforms.