Remote Real Estate Transaction Coordinator

Colliers International (Quebec); Georgia; Remote; USD 55,000 - 85,000; Full time

Job summary

Colliers International is seeking a Remote Transaction Coordinator to support a multinational portfolio, working with Transaction Managers, Account Leadership, Lease Administration, Finance, and service delivery teams. You will provide central coordination across the transaction lifecycle, ensuring documentation, governance, and reporting are accurate and timely.

Role focuses on financial coordination, data management, and client communications, with opportunities to advance into Transaction

Qualifications

• The ad provides extensive description of responsibilities but does not list specific required degrees or tools.

Responsibilities

• Support the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails within client and Colliers systems.
• Facilitate document routing, approval processes, and execution tracking.
• Ensure transaction files remain complete, organized, and compliant with client governance requirements.
• Maintain accurate transaction pipeline reports and status trackers.
• Update portfolio management systems and transaction databases.
• Support preparation of transaction summaries, executive reports, and client-facing updates.
• Track transaction activity, portfolio changes, and critical lease events.
• Monitor data integrity and identify discrepancies requiring resolution.
• Support transaction budgeting, purchase order management, invoicing, and financial tracking activities.
• Assist with commission tracking, transaction closeout documentation, and revenue reporting.
• Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
• Support reconciliation of transaction expenses, invoices, and supporting documentation.
• Assist in monitoring account financial performance metrics as requested.
• Serve as a day-to-day coordination resource for internal stakeholders and client contacts.
• Schedule transaction meetings, status reviews, governance calls, and project-related discussions.
• Prepare meeting materials, transaction summaries, and supporting documentation.
• Respond to client and internal inquiries regarding transaction status and associated reporting.
• Ensure timely communication of transaction updates and critical developments.
• Support implementation of transaction management processes, standards, and best practices.
• Assist with annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency, workflow consistency, and data quality.
• Support special projects and strategic initiatives as assigned.
• Contribute to continuous improvement efforts across the transaction management platform.
• Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
• Support coordination across service lines to ensure consistent transaction delivery.
• Facilitate communication between stakeholders and assist with issue resolution.
• Maintain strong working relationships across client organizations and internal teams.
• Review transaction documentation for completeness and accuracy.
• Support compliance with client governance requirements, internal controls, and reporting protocols.
• Assist with transaction audits, quality reviews, and documentation verification.
• Monitor critical dates and escalation items to help mitigate risk.
• Ensure reporting reflects current, accurate transaction information.

Job description

Colliers International is seeking a Remote Transaction Coordinator to support a multinational portfolio, working with Transaction Managers, Account Leadership, Lease Administration, Finance, and service delivery teams. You will provide central coordination across the transaction lifecycle, ensuring documentation, governance, and reporting are accurate and timely.

Role focuses on financial coordination, data management, and client communications, with opportunities to advance into Transaction