Remote Real Estate Operations Executive Assistant

Globaltize; United States; Remote; USD 52,000 - 78,000; Full time

Job summary

Globaltize is seeking a highly organized Real Estate Operations Executive Assistant to manage transaction workflows, vendor coordination, and document systems for a growing real estate brokerage. You will build structured data systems, maintain client records, and implement industry best practices to scale production while allowing brokers to focus on client acquisition and business development.

This fully remote role is based in Latin America, with a standard 9-to-5 schedule EST, Monday through

Qualifications

• Location in Latin America.
• Work full-time (40 hours per week), Monday to Friday, 9:00 AM - 5:00 PM EST.
• Exceptional organizational skills with a disciplined approach to data cataloging and record-keeping.
• Structured thinking with the ability to maintain a good working pace.
• Proven ability to rapidly learn new software tools, platforms, and operational workflows.
• Proficiency with CRM management software and digital document systems.
• Fluency in English with strong written and verbal communication skills.

Responsibilities

• Track real estate transactions from contract to closing to ensure all documentation and milestones are completed.
• Manage outreach and build relationships with title companies, lenders, and key real estate vendors.
• Organize, file, and audit all transaction documentation using digital document systems.
• Input property listing information accurately into real estate listing systems.
• Maintain and categorize client communication records in CRM software by client and transaction.
• Develop structured data organization systems to support AI-assisted client communication management.
• Help the team identify bottlenecks, reduce duplicate work and recurring errors, and test practical improvements to workflows, checklists, and recordkeeping.
• Apply relevant process-improvement methods and document whether changes produce the intended results.

Skills

CRM proficiency

Data cataloging

Structured thinking

Learning new software

English communication

Tools

CRM platforms

Document management systems

Transaction platforms

Job description

Globaltize is seeking a highly organized Real Estate Operations Executive Assistant to manage transaction workflows, vendor coordination, and document systems for a growing real estate brokerage. You will build structured data systems, maintain client records, and implement industry best practices to scale production while allowing brokers to focus on client acquisition and business development.

This fully remote role is based in Latin America, with a standard 9-to-5 schedule EST, Monday through