Remote Executive Assistant for Luxury Real Estate Principals

Agent; United States; Remote; USD 17,000 - 22,000; Full time

Job summary

Agent, a luxury real estate advisory practice, seeks an experienced Executive Assistant to support two principals remotely in Latin America. This full-time role focuses on calendar management, inbox organization, scheduling, communications, and document workflows.

You will maintain high standards of professionalism, discretion, and accuracy while coordinating with clients and vendors in a fast-paced, luxury environment.

Qualifications

• Mid-level to senior Executive Assistant experience, preferably supporting executives, business owners, entrepreneurs, or high-level professionals.
• Bachelor’s degree preferred.
• Advanced to fluent English, both written and verbal.
• Strong calendar and scheduling management experience.
• Strong written communication and email management skills.
• Excellent organizational and time-management abilities.
• High attention to detail.
• Comfortable handling confidential and sensitive business information.
• Ability to work independently and make sound decisions within the scope of the role.
• Real estate experience is a strong plus, particularly luxury residential.

Responsibilities

• Manage and maintain calendars for two principals across multiple commitments.
• Schedule, reschedule, and coordinate meetings and appointments.
• Identify scheduling conflicts and proactively recommend solutions.
• Prepare the principals for upcoming meetings, appointments, and commitments.
• Track important deadlines, follow-ups, and outstanding items.
• Monitor and organize executive inboxes.
• Triage incoming emails and determine priorities.
• Draft routine responses and correspondence when appropriate.
• Flag urgent, sensitive, or high-priority messages for the principals.
• Keep inboxes organized and ensure important requests receive timely follow-up.
• Communicate professionally with clients, vendors, partners, service providers, and other third parties.
• Coordinate appointments, requests, and follow-ups on behalf of the principals.
• Follow up with vendors and third parties to ensure tasks are completed.
• Maintain a polished and professional communication style consistent with a luxury real estate business.
• Prepare, organize, update, and maintain business documents.
• Work from client-provided templates and ensure documents are accurate and properly formatted.
• Maintain organized digital files and folders.
• Assist with preparing documents and information needed for meetings, transactions, and administrative tasks.
• Maintain task lists and follow-up items for the principals.
• Help keep recurring administrative processes organized.
• Research information and handle routine administrative requests.
• Identify opportunities to improve organization and reduce administrative workload.
• Take ownership of assigned tasks through completion rather than simply passing them back to the principals.

Skills

Executive calendar management

Email and inbox management

Scheduling and appointment coordinates

Document preparation and organization

Vendor/client communication

Administrative task management

Written and verbal English

Microsoft Office and Google Workspace

Attention to detail

Independent problem-solving

Education

Bachelor’s degree

Tools

CRM software

Job description

Agent, a luxury real estate advisory practice, seeks an experienced Executive Assistant to support two principals remotely in Latin America. This full-time role focuses on calendar management, inbox organization, scheduling, communications, and document workflows.

You will maintain high standards of professionalism, discretion, and accuracy while coordinating with clients and vendors in a fast-paced, luxury environment.