Remote Executive Operations Coordinator

Globaltize; United States; Remote; USD 9,600 - 15,000; Full time

Job summary

Globaltize, a remote-friendly construction management group, seeks an Executive Operations Coordinator to streamline communications, manage project documentation, and oversee core financial workflows across our portfolio.

The role requires advanced Excel/Word skills, quick learning of new software, and strong attention to detail to handle procurement, contracts, and QuickBooks Online processing in a fast-paced environment.

Qualifications

• Advanced proficiency in Microsoft Excel and Word.
• Ability to rapidly learn new software systems and workflows.
• Strong self-motivation, problem-solving skills, and attention to detail.

Responsibilities

• Procurement & Contracting: oversee vendor bid procurement, prepare contracts, and maintain project files.
• Financial Processing: manage purchase orders, contracts, and check processing using QuickBooks Online.
• Scheduling & Path Tracking: maintain master schedules, project timelines, and critical path tracking.
• Permitting & Compliance: assist with permit applications, submittals, and regulatory filings.
• Executive & Marketing Support: draft proposals, financial pro formas, and executive communications.
• Administrative Leadership: provide day-to-day administrative support for cross-functional coordination.

Skills

Excel & Word mastery

Technical adaptability

Attention to detail

Tools

QuickBooks Online

Job description

Globaltize, a remote-friendly construction management group, seeks an Executive Operations Coordinator to streamline communications, manage project documentation, and oversee core financial workflows across our portfolio.

The role requires advanced Excel/Word skills, quick learning of new software, and strong attention to detail to handle procurement, contracts, and QuickBooks Online processing in a fast-paced environment.