Remote Real Estate Admin & Operations Partner

Wingman Group PTY LTD; United States; Remote; USD 24,000 - 38,000; Part time

Benefits offered by this job

Paid Time Off

Referral bonus

Annual trip

Dedicated support

Network access

Upskill opportunities

More work opportunities

High-impact projects

Flexible work

Advisory support

100% remote contracts

Job summary

Wingman Group PTY LTD is seeking a proactive Buyer's Agent Admin / Operations Partner to deliver day-to-day admin support for clients, referral partners, and leads. You will follow established workflows while identifying efficiency improvements and ensuring accurate records across Google Workspace and the CRM.

You will manage email, CRM data, calendars, and lead statuses, plus assist with social media, marketing materials, and invoicing in Xero.

Qualifications

• 1–2 years in Administrative Assistant or similar role.
• Proficient with Google Workspace tools (Gmail/Drive/Docs/Sheets/Calendar/Tasks).
• Experience with CRM and maintaining lead records.
• Strong written and verbal communication, detail-oriented.

Responsibilities

• Manage email correspondence and follow-ups with clients and referrals.
• CC the VA on relevant replies and track email history.
• Add new leads to CRM under appropriate category and record referral sources.
• Log referrals and attach referrers to leads when they are existing partners.
• Update lead statuses and set two-day follow-ups in Lead Nurture tasks.
• Provide general admin support to clients and partners.
• Coordinate calendars, documents, files, and communications in Google Workspace.
• Assist with social media scheduling and basic content tasks.
• Upload invoices/receipts to Xero via HubDoc.
• Support compliance by maintaining accurate records and following guidelines.

Skills

Google Workspace

CRM experience

Communication skills

Attention to detail

Multitasking

Confidentiality

Reliability

Tools

HubDoc

Xero

Canva

Flipbook HTML

Job description

Wingman Group PTY LTD is seeking a proactive Buyer's Agent Admin / Operations Partner to deliver day-to-day admin support for clients, referral partners, and leads. You will follow established workflows while identifying efficiency improvements and ensuring accurate records across Google Workspace and the CRM.

You will manage email, CRM data, calendars, and lead statuses, plus assist with social media, marketing materials, and invoicing in Xero.