Remote-Ready Event Ops Coordinator (NYC On-Site)

Mommy Poppins Inc; Shirley (MA); Remote; USD 34,000 - 55,000; Part time

Job summary

Mommy Poppins Inc. is seeking an organized, client-facing Event Operations Coordinator to manage logistics for family-focused community events.

The role combines remote prep with on-site execution in NYC, requiring travel for weekend events and proximity to the NYC metro. You’ll own the master checklist, coordinate vendors and sponsors, support marketing assets, and ensure smooth communications with hosts and attendees.

Qualifications

• Independent contractor with remote work setup.
• Proactive communicator with vendors and attendees.
• Strong organizational skills with attention to detail.
• Ability to work in NYC metro for weekend events.

Responsibilities

• Own the Master Checklist: Execute the pre-production task tracker, keeping event milestones, vendor confirmations, and supply orders on track.
• Communications: Serve as a warm, responsive point of contact for venue hosts, vendors, sponsors, and attendees.
• Marketing: Help build marketing assets from established templates, communicate with social media and editorial teams, oversee the execution, and collect performance metrics to share with sponsors after the event.
• Vendor & Staff Scheduling: Coordinate dates and call times with our established roster of performers, day-of staff, and rental partners.
• Day-of Execution: Lead on-site operations on event day (overseeing setup, vendor arrivals, dealing with any issues that arise, and break-down).

Skills

Organizational skills

Attention to detail

Communication

Client-facing

Event coordination

Canva basics

Project management

NYC familiarity

Tools

Canva

Asana/PM boards

Job description

Mommy Poppins Inc. is seeking an organized, client-facing Event Operations Coordinator to manage logistics for family-focused community events.

The role combines remote prep with on-site execution in NYC, requiring travel for weekend events and proximity to the NYC metro. You’ll own the master checklist, coordinate vendors and sponsors, support marketing assets, and ensure smooth communications with hosts and attendees.