Onsite Event Coordinator - NYC Contract

Planet Group; New York (NY); On-site; USD 36,000 - 41,000; Full time

Job summary

Planet Group in New York, NY seeks an Event Coordinator to support senior staff in planning and executing a wide range of events, from executive to off-site programs. This on-site role requires hospitality, customer service excellence, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has 2+ years of event production experience, a Bachelor's degree or equivalent, and comfort working occasional nights and weekends.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years of event production experience.
• Ability to work occasional nights and weekends within a 35-40 hour workweek.
• Strong interpersonal skills and a customer‑service mindset.

Responsibilities

• Under senior staff guidance, manage all logistical arrangements for events, including vendor selection and negotiations.
• Deliver hospitality and onsite support for events, including setup, meeting coordination, and guest services.
• Secure and track venue reservations and maintain event inventory.
• Collaborate to develop and execute event ideas, themes, and concepts.
• Maintain relationships with vendors and internal partners; research new vendors and best practices.
• Oversee décor, culinary considerations, and service plans to enhance event experiences.
• Coordinate with onsite teams to create service plans and manage vendors (rentals, movers, florists, A/V).
• Prepare post-event wrap-up, archiving materials and reporting data.
• Support budgeting and financial reporting for events.

Skills

Interpersonal skills

Customer service mindset

Event production

Availability for nights/weekends

Education

Bachelor's degree or equivalent

Job description

Planet Group in New York, NY seeks an Event Coordinator to support senior staff in planning and executing a wide range of events, from executive to off-site programs. This on-site role requires hospitality, customer service excellence, and the ability to manage multiple tasks in a fast-paced environment.

The ideal candidate has 2+ years of event production experience, a Bachelor's degree or equivalent, and comfort working occasional nights and weekends.