Remote-Ready Archive Processing Specialist

Ring & DuChateau Consulting Engineers; Nebraska (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Ring & DuChateau Consulting Engineers seeks a Processing Archivist to manage historical records, organize materials, and ensure access for researchers and staff.

You will create inventories, finding aids, metadata, and maintain databases, while applying archival standards and confidentiality requirements.

This role collaborates with records managers, IT, librarians, historians, and departments to support organizational memory and long-term preservation.

Qualifications

• Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Experience in archival processing and records administration preferred.
• Strong organizational and detail-oriented work style.
• Proficiency with Microsoft Office, spreadsheets, databases, and electronic document management systems.
• Excellent written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments and meet deadlines with consistent documentation.

Responsibilities

• Process Archival Collections: Review, organize, arrange, and describe archival collections in accordance with established procedures and archival standards.
• Inventory and Classification: Create and maintain inventories, collection registers, finding aids, indexes, and catalog records to support efficient retrieval.
• Preservation and Conservation: Identify materials requiring special handling and implement appropriate preservation procedures to minimize deterioration or loss.
• Digital Records Management: Organize, classify, digitize, and maintain electronic records, scanned documents, photographs, and other digital archival assets.
• Metadata and Documentation: Develop accurate descriptive metadata, collection summaries, and reference documentation to improve searchability and accessibility.
• Quality Control: Verify the completeness, accuracy, consistency, and proper labeling of archival materials and associated records.
• Research Support: Assist researchers, employees, and authorized stakeholders in locating and accessing relevant historical and administrative information.
• Confidentiality and Compliance: Follow records retention policies, privacy requirements, access restrictions, copyright rules, and applicable information governance standards.
• Database Maintenance: Update archival databases, electronic catalogues, document management systems, and tracking spreadsheets.
• Workflow Improvement: Identify opportunities to improve archival processing procedures, digitization workflows, storage practices, and retrieval efficiency.
• Reporting: Prepare processing reports, project updates, collection statistics, and documentation of completed archival work.
• Cross-Functional Collaboration: Work with records managers, IT personnel, librarians, historians, and departmental teams to support organizational information management goals.

Skills

Organizational skills

Attention to detail

Written communication

Research and analytical skills

Problem-solving abilities

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field

Master's degree in Library and Information Science (MLIS) or Archival Studies

Tools

Archival management systems

Digital repositories

Cataloguing platforms

Content management systems

OCR

Job description

Ring & DuChateau Consulting Engineers seeks a Processing Archivist to manage historical records, organize materials, and ensure access for researchers and staff.

You will create inventories, finding aids, metadata, and maintain databases, while applying archival standards and confidentiality requirements.

This role collaborates with records managers, IT, librarians, historians, and departments to support organizational memory and long-term preservation.