Remote Processing Archivist: Preserve & Organize History

Ring & DuChateau Consulting Engineers; Nutley (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan

Paid time off and holidays

Professional development opportunities

Remote-work or flexible scheduling

Job summary

Ring & DuChateau Consulting Engineers seeks a detail-oriented Processing Archivist to manage historical records, documents, photographs, and digital assets. You will evaluate collections, arrange materials, maintain inventories, and ensure preservation per standards and policies.

You will collaborate with records managers, IT, librarians, and researchers to support efficient information retrieval, institutional memory, and long-term preservation.

Qualifications

• Bachelor’s degree in Library Science, Archival Studies, History, Information Management, Records Management, or a related field.
• Previous experience in archival processing, document management, records administration, library services, or a related discipline is preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to classify, describe, index, and maintain physical and digital records accurately.
• Familiarity with archival standards, metadata practices, records retention procedures, and preservation principles.
• Proficiency with Microsoft Office applications, spreadsheets, databases, and electronic document management systems.
• Strong written communication, research, analytical, and problem-solving abilities.
• Ability to manage multiple assignments, meet deadlines, and maintain consistent documentation.
• Demonstrated commitment to confidentiality, data integrity, and responsible information handling.

Responsibilities

• Process archival collections: review, organize, arrange, and describe collections per standards.
• Inventory and classification: create inventories, finding aids, indexes, and catalog records.
• Preservation and conservation: identify materials needing special handling and apply preservation procedures.
• Digital records management: organize, digitize, and maintain electronic records and digital assets.
• Metadata and documentation: develop accurate descriptive metadata and collection summaries.
• Quality control: verify completeness, accuracy, and labeling of materials.
• Research support: assist researchers and stakeholders in locating information.
• Confidentiality and compliance: follow retention policies, privacy rules, and governance standards.
• Database maintenance: update archival databases and document management systems.
• Workflow improvement: identify ways to improve processing, digitization, and storage.
• Reporting: prepare processing reports and collection statistics.
• Cross-functional collaboration: work with records managers, IT, librarians, and teams.

Skills

Research skills

Documentation

Classification

Information management

Attention to detail

Confidentiality

Archival best practices

Microsoft Office

Databases

Electronic document management systems

Written communication

Time management

Multitasking

Education

Bachelor's degree in Library Science, Archival Studies, History, Information Management, Records Management, or related field

Master's degree in Library and Information Science (MLIS), Archival Studies, or related field

Tools

Archival management systems

Digital repositories

Cataloguing platforms

Content management systems

OCR

DACS/EAD/Dublin Core metadata frameworks

Job description

Ring & DuChateau Consulting Engineers seeks a detail-oriented Processing Archivist to manage historical records, documents, photographs, and digital assets. You will evaluate collections, arrange materials, maintain inventories, and ensure preservation per standards and policies.

You will collaborate with records managers, IT, librarians, and researchers to support efficient information retrieval, institutional memory, and long-term preservation.