Remote Proposal & Marketing Coordinator

iParametrics

United States

Hybrid

USD 55,000 - 70,000

Full time

7 days ago

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Job summary

iParametrics is seeking a Proposal/Marketing Coordinator to support our business development and marketing efforts across state, local, education (SLED), and federal markets. This role coordinates proposals from kickoff through submission, maintains proposal content and tracking systems, and produces high-quality proposal and marketing materials.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines.

Qualifications

1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related role.
Intermediate proficiency with Adobe InDesign and experience producing professional-quality documents.
Experience supporting government proposals, particularly SLED and/or federal opportunities, preferred.
Strong writing, editing, and proofreading skills.
Experience formatting complex documents and working within established brand standards.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Experience using project tracking or collaboration tools such as Monday.com.
Experience maintaining proposal libraries, content repositories, or knowledge management systems.
Strong organizational skills and attention to detail.
Experience managing multiple concurrent deadlines in a fast-paced environment.
Ability to work independently while coordinating with technical staff, project managers, and leadership.

Responsibilities

Coordinate and manage assigned proposal pursuits from solicitation release through submission.
Review RFPs, RFQs, and other solicitation documents to identify requirements, deadlines, and submission instructions.
Develop compliance matrices, proposal schedules, outlines, and checklists.
Track assignments and follow up with contributors to ensure deadlines are met.
Edit, format, and assemble proposal documents using Microsoft Office and Adobe InDesign.
Create and update proposal graphics, organizational charts, project sheets, resumes, and other visual materials.
Maintain proposal and opportunity information within Monday.com.
Prepare final production-ready documents for submission.
Coordinate proposal reviews and manage incorporation of reviewer comments.
Maintain proposal content libraries, including resumes, project descriptions, project sheets, past performance information, and corporate qualifications.
Coordinate updates to proposal content and marketing assets.
Ensure proposal resources remain current, accurate, and readily available for future pursuits.
Maintain company branding and formatting standards across proposal and marketing materials.
Assist with the development and formatting of marketing collateral, project sheets, presentations, and capability statements.
Support website updates and social media content development.
Help maintain consistent branding across marketing and business development materials.