Remote Proposal Coordinator - SOQ & Proposal Lead

Achievement Engineering Corp; San Jose (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Achievement Engineering Corp is seeking a detail‑oriented Proposal Coordinator to manage and produce high‑quality SOQs, proposals, and related documents in response to solicitations. You will collaborate with business development, marketing, project managers, engineers, and staff to ensure compliance and polished submissions.

The role emphasizes deadline management, strong writing and design skills, and independence in a fully remote environment.

Qualifications

• 2+ years of experience coordinating proposals, marketing, document production, or technical writing.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple deadlines simultaneously.
• Ability to work independently in a remote environment.
• Professional editing and proofreading skills.
• Strong document formatting experience.

Responsibilities

• Proposal Management: Review RFQs, RFPs, IFBs, and other solicitation documents.
• Develop proposal schedules and internal deadlines.
• Lead proposal kickoff meetings.
• Coordinate proposal efforts from start to submission.
• Track deliverables and ensure milestones are met.
• Maintain proposal compliance throughout the process.
• Draft and assemble SOQs, proposals, and supporting documentation.
• Edit technical content for grammar, clarity, consistency, and style.
• Tailor proposal content to meet client requirements.
• Verify compliance with solicitation requirements.
• Format documents for professional presentation.
• Produce polished proposal packages using Adobe InDesign.
• Maintain branding and formatting standards.
• Create graphics, tables, organization charts, covers, dividers, and other elements.
• Prepare print-ready and electronic submission packages.
• Assemble appendices and required forms.
• Coordinate printing, binding, packaging, and shipment of physical proposals when required.
• Work with engineers, project managers, executives, and business development staff.
• Collect technical information, forms, certifications, licenses, and compliance documentation.
• Follow up with internal contributors to ensure deadlines are met.
• Maintain proposal files, templates, and tracking systems.
• Conduct follow-up on submitted proposals to determine award status.

Skills

Proposal coordination

Technical writing

Editing

Time management

Independent work

Education

Bachelor's degree in Marketing/Communications/English or related field

Tools

Adobe InDesign

Microsoft Word

Microsoft Excel

Job description

Achievement Engineering Corp is seeking a detail‑oriented Proposal Coordinator to manage and produce high‑quality SOQs, proposals, and related documents in response to solicitations. You will collaborate with business development, marketing, project managers, engineers, and staff to ensure compliance and polished submissions.

The role emphasizes deadline management, strong writing and design skills, and independence in a fully remote environment.