Proposal Coordinator

Pape-Dawson Consulting Engineers, LLC; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pape‑Dawson Consulting Engineers, LLC is seeking a Proposal Coordinator II to manage the development of complex, multidisciplinary proposals and SOQs. You will collaborate with technical staff, marketing, and subconsultants to organize content, schedules, and deliverables for high-quality submissions.

Responsibilities include coordinating preparation and layout, ensuring brand compliance, managing content and timelines, and supporting QA/QC to deliver error-free proposals.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role, preferably in the AEC industry.
• Proficiency in Adobe InDesign, Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills and the ability to manage multiple deadlines.
• Effective communicator with the ability to collaborate with technical and non-technical staff.
• Dependable and flexible with a proactive, team-oriented approach.

Responsibilities

• Facilitate the proposal process.
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements.
• Format documents and ensure brand compliance and proposal consistency.
• Ensure proposals meet compliance requirements and align with evaluation criteria.
• Manage content development with input from marketing, technical staff, and leadership.
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components.
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability.
• Support QA/QC processes to ensure high‑quality, error‑free deliverables.
• Maintain and update proposal databases, libraries, boilerplate material, and templates.
• Conduct research and gather information from internal teams to support proposal content.
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs.
• Contribute to identifying proposal process improvements and content updates.

Skills

Writing

Editing

Proofreading

Organization

Communication

Team coordination

Reliability

Education

Bachelor’s degree in English, Communications, Marketing, or related field

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Job Description: Overview

This position supports the development of complex, multi‑disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high‑quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast‑paced proposal efforts independently.

Responsibilities

• Facilitate the proposal process.
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements.
• Format documents and ensure brand compliance and proposal consistency.
• Ensure proposals meet compliance requirements and align with evaluation criteria.
• Manage content development with input from marketing, technical staff, and leadership.
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components.
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability.
• Support QA/QC processes to ensure high‑quality, error‑free deliverables.
• Maintain and update proposal databases, libraries, boilerplate material, and template.
• Conduct research and gather information from internal teams to support proposal content.
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs.
• Contribute to identifying proposal process improvements and content updates.

Availability

Availability to work Monday – Friday, 8am – 5pm, with overtime as needed #LI-SE1.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry.
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills and the ability to manage multiple concurrent deadlines.
• Effective communicator with the ability to collaborate with technical and non‑technical staff.
• Dependable and flexible with a proactive, team‑oriented approach.

EEO Statement

All qualified applicants for Pape‑Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About the Company

Pape‑Dawson is a leading civil engineering and professional services firm, with a history of delivering award‑winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities.

We offer career opportunities in a company culture that values personal growth and professional excellence. With world‑class benefits and a commitment to your overall wellbeing, Pape‑Dawson is a place where you can thrive both personally and professionally.