Proposal Coordinator

Poulos-; San Antonio (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Poulos- is seeking a Proposal Coordinator II to support the development of complex, multi-disciplinary proposals and SOQs. You will collaborate with technical staff, marketing, and subconsultants to manage content, schedules, and deliverables for high-quality submissions.

The role emphasizes excellent organization, time management, and independent coordination of fast-paced proposal efforts. A Bachelor’s degree and 4+ years in a proposal role are preferred, with proficiency in InDesign, Word,

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or related field preferred.
• 4+ years of experience in a proposal coordination role, preferably in the AEC industry.
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat.
• Strong writing, editing, and proofreading skills.
• Excellent organizational skills and the ability to manage multiple concurrent deadlines.
• Effective communicator with the ability to collaborate with technical and non-technical staff.

Responsibilities

• Coordinate the proposal process from kickoff through final delivery, ensuring compliance with submission requirements.
• Coordinate the preparation, development, and layout of SOQs and proposal documents.
• Format documents and ensure brand compliance and proposal consistency.
• Manage content development with input from marketing, technical staff, and leadership.
• Manage proposal schedules, checklists, and timely submission of all components.
• Facilitate kickoff and milestone meetings to maintain progress and accountability.
• Support QA/QC processes to ensure high-quality, error-free deliverables.
• Maintain and update proposal databases, libraries, boilerplate material, and templates.
• Conduct research and gather information from internal teams to support proposal content.
• Track and manage multiple deadlines, prioritizing tasks by project needs.
• Identify process improvements and content updates.

Skills

Strong writing

Editing

Proofreading

Time management

Organization

Team collaboration

Education

Bachelor's degree in English/Communications/Marketing

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Job Description:Overview:This position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.Responsibilities:Facilitate the proposal processCoordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirementsFormat documents and ensure brand compliance and proposal consistencyEnsure proposals meet compliance requirements and align with evaluation criteriaManage content development with input from marketing, technical staff, and leadershipManage proposal schedules, maintain pursuit checklists, and ensure timely submission of all componentsFacilitate proposal kickoff and milestone meetings to maintain progress and accountabilitySupport QA/QC processes to ensure high-quality, error-free deliverables Maintain and update proposal databases, libraries, boilerplate material, and template Conduct research and gather information from internal teams to support proposal contentTrack and manage multiple deadlines simultaneously, prioritizing tasks based on project needsContribute to identifying proposal process improvements and content updatesQualifications:Bachelor’s degree in English, Communications, Marketing, or related field preferred4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industryProficiency in Adobe InDesign, Microsoft Word, PowerPoint, and AcrobatStrong writing, editing, and proofreading skillsExcellent organizational skills and the ability to manage multiple concurrent deadlinesEffective communicator with the ability to collaborate with technical and non-technical staffDependable and flexible with a proactive, team-oriented approachAvailability to work Monday – Friday, 8am – 5pm, with overtime as needed#LI-SE1EEO Statement:All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.