Proposal Coordinator

Pape-Dawson; Fort Worth (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Pape-Dawson Engineers is seeking a Proposal Coordinator II to develop and manage complex multi-disciplinary proposals and SOQs. You will collaborate with technical staff, marketing, and subconsultants to ensure content quality, schedules, and compliance from kickoff through delivery.

The ideal candidate has a 4+ year background in proposal coordination within the AEC industry, strong writing/editing skills, and proficiency in InDesign, Word, PowerPoint, and Acrobat.

Qualifications

• Bachelor's degree in English, Communications, Marketing, or related field preferred
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry
• Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
• Strong writing, editing, and proofreading skills
• Excellent organizational skills and the ability to manage multiple concurrent deadlines
• Effective communicator with the ability to collaborate with technical and non-technical staff
• Availability to work Monday - Friday, 8am - 5pm, with overtime as needed

Responsibilities

• Facilitate the proposal process
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and template
• Conduct research and gather information from internal teams to support proposal content
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates

Skills

Written communication

Editing

Organizational skills

Deadline management

Collaboration

Education

Bachelor's degree in English, Communications, Marketing, or related field

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Acrobat

Job description

Overview:

Position supports the development of complex, multi-disciplinary proposals and statements of qualifications (SOQs). The Proposal Coordinator II collaborates closely with technical staff, marketing team members, and subconsultants to manage content, schedules, and deliverables for high-quality, compliant submissions. This role requires excellent organization, and time management skills, along with the ability to coordinate fast-paced proposal efforts independently.

Job Description

Responsibilities

• Facilitate the proposal process
• Coordinate the preparation, development, and layout of SOQs and proposal documents from kickoff through final delivery, ensuring compliance with submission requirements
• Format documents and ensure brand compliance and proposal consistency
• Ensure proposals meet compliance requirements and align with evaluation criteria
• Manage content development with input from marketing, technical staff, and leadership
• Manage proposal schedules, maintain pursuit checklists, and ensure timely submission of all components
• Facilitate proposal kickoff and milestone meetings to maintain progress and accountability
• Support QA/QC processes to ensure high-quality, error-free deliverables
• Maintain and update proposal databases, libraries, boilerplate material, and template
• Conduct research and gather information from internal teams to support proposal content
• Track and manage multiple deadlines simultaneously, prioritizing tasks based on project needs
• Contribute to identifying proposal process improvements and content updates

Qualifications

• Bachelor's degree in English, Communications, Marketing, or related field preferred
• 4+ years of experience in a proposal coordination role, preferably in the AEC (Architecture, Engineering, and Construction) industry Proficiency in Adobe InDesign, Microsoft Word, PowerPoint, and Acrobat
• Strong writing, editing, and proofreading skills
• Excellent organizational skills and the ability to manage multiple concurrent deadlines
• Effective communicator with the ability to collaborate with technical and non-technical staff
• Dependable and flexible with a proactive, team-oriented approach
• Availability to work Monday - Friday, 8am - 5pm, with overtime as needed

EEO Statement

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.