Proposal Coordinator

Achievement Engineering Corp; San Jose (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Achievement Engineering Corp is seeking a detail‑oriented Proposal Coordinator to manage and produce high‑quality SOQs, proposals, and related documents in response to solicitations. You will collaborate with business development, marketing, project managers, engineers, and staff to ensure compliance and polished submissions.

The role emphasizes deadline management, strong writing and design skills, and independence in a fully remote environment.

Qualifications

• 2+ years of experience coordinating proposals, marketing, document production, or technical writing.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple deadlines simultaneously.
• Ability to work independently in a remote environment.
• Professional editing and proofreading skills.
• Strong document formatting experience.

Responsibilities

• Proposal Management: Review RFQs, RFPs, IFBs, and other solicitation documents.
• Develop proposal schedules and internal deadlines.
• Lead proposal kickoff meetings.
• Coordinate proposal efforts from start to submission.
• Track deliverables and ensure milestones are met.
• Maintain proposal compliance throughout the process.
• Draft and assemble SOQs, proposals, and supporting documentation.
• Edit technical content for grammar, clarity, consistency, and style.
• Tailor proposal content to meet client requirements.
• Verify compliance with solicitation requirements.
• Format documents for professional presentation.
• Produce polished proposal packages using Adobe InDesign.
• Maintain branding and formatting standards.
• Create graphics, tables, organization charts, covers, dividers, and other elements.
• Prepare print-ready and electronic submission packages.
• Assemble appendices and required forms.
• Coordinate printing, binding, packaging, and shipment of physical proposals when required.
• Work with engineers, project managers, executives, and business development staff.
• Collect technical information, forms, certifications, licenses, and compliance documentation.
• Follow up with internal contributors to ensure deadlines are met.
• Maintain proposal files, templates, and tracking systems.
• Conduct follow-up on submitted proposals to determine award status.

Skills

Proposal coordination

Technical writing

Editing

Time management

Independent work

Education

Bachelor's degree in Marketing/Communications/English or related field

Tools

Adobe InDesign

Microsoft Word

Microsoft Excel

Job description

Fully Remote - Contract base position (send CV in english to [e-mail])

The Proposal Coordinator is responsible for coordinating and producing high‑quality Statements of Qualifications (SOQs), proposals, and related proposal documents in response to public agency and private‑sector solicitations. This position works closely with business development, marketing, project managers, engineers, and technical staff to ensure proposals are compliant, visually polished, submitted on time, and accurately represent the firm’s qualifications.

The ideal candidate is organized, proactive, enjoys managing deadlines, and has strong writing and document design skills.

Essential Responsibilities

• Proposal Management Review RFQs, RFPs, IFBs, and other solicitation documents.
• Develop proposal schedules and internal deadlines.
• Lead proposal kickoff meetings.
• Coordinate proposal efforts from start to submission.
• Track deliverables and ensure milestones are met.
• Maintain proposal compliance throughout the process.

Proposal Development

• Draft and assemble Statements of Qualifications (SOQs), proposals, and supporting documentation.
• Edit technical content for grammar, clarity, consistency, and style.
• Tailor proposal content to meet client requirements.
• Verify compliance with solicitation requirements.
• Format documents for professional presentation.

Graphic Design & Document Production

• Produce polished proposal packages using Adobe InDesign.
• Maintain branding and formatting standards.
• Create graphics, tables, organization charts, covers, dividers, and other proposal elements.
• Prepare print‑ready and electronic submission packages.
• Assemble appendices and required forms.
• Coordinate printing, binding, packaging, and shipment of physical proposal submissions when required.

Coordination

• Work directly with engineers, project managers, executives, and business development staff.
• Collect technical information, forms, certifications, licenses, and compliance documentation.
• Follow up with internal contributors to ensure deadlines are met.

Proposal Database Management

• Maintain proposal files and marketing libraries.
• Organize proposal templates and standard content.
• Maintain proposal tracking systems and submission records.
• Conduct follow‑up on submitted proposals to determine award status.

Required Qualifications

• 2+ years of experience coordinating proposals, marketing, document production, or technical writing.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.
• Ability to manage multiple deadlines simultaneously.
• Ability to work independently in a remote environment.
• Professional editing and proofreading skills.
• Strong document formatting experience.

Preferred Qualifications

• College degree in Marketing, Communications, English, Graphic Design, Journalism, Business, Construction Management, or a related field.
• Experience in the Architecture, Engineering, and Construction (AEC) industry.
• Experience preparing proposals for public agencies.
• Familiarity with qualifications‑based procurement (RFQs, SOQs, RFPs).
• Experience with engineering, construction, or consulting firms.
• Experience with government procurement portals and electronic proposal submissions.