Remote Property Management & Maintenance Admin Assistant

avalonhousing; Ann Arbor (MI); Hybrid; USD 38,000 - 47,000; Full time

Benefits offered by this job

Paid Time Off

Medical, dental & vision insurance

Life and disability insurance

403(b) retirement plan

Job summary

Avalon Housing in Ann Arbor, MI is seeking a Property Management/Maintenance Administrative Assistant to support the Maintenance team's work order system and tenant information flow. This full-time, exempt role reports to the Director of Property Management and is based in Ann Arbor with some remote flexibility.

The position emphasizes organization, scheduling, and confidential handling of tenant data, offering a starting wage of $42,750 annually and a competitive benefits package including

Qualifications

• Strong organizational and project management skills, with goals, timelines and outcome measurements.
• Flexibility in a highly dynamic environment with multi-tasking and deadlines.
• Excellent attention to detail and personal organization.
• Excellent written, oral communication and interpersonal skills.
• Actively desires learning and growth opportunities.
• Strong knowledge of Word, Excel and PowerPoint; Google Suite is required.
• High comfort with cloud-based systems and databases.
• Protects tenant information confidentiality and adheres to privacy laws.
• Avalon Housing is committed to diversity and equity; ability to work with diverse populations.
• Valid driver’s license and reliable transportation.

Responsibilities

• Manage and maintain incoming work orders for the Maintenance team.
• Daily upkeep and sharing of the Tenant Status Sheet and Unit Status Report.
• Create and mail monthly tenant ledger balances.
• Create, issue and file monthly nonpayment tenant notices with our attorney.
• Maintain and track tenant payment plans.
• Maintain preventative maintenance scheduling, notices, and data entry.
• Update and maintain a monthly Dashboard for the department.
• Coordinate, schedule, and provide notice to tenants for quarterly inspections.
• Work with Maintenance leadership around inventory needs.
• Create and maintain calendars for Maintenance vehicle and training needs.
• Assist with maintaining an organized key system.

Skills

Organizational skills

Project management

Multi-tasking

Attention to detail

Communication skills

Learning mindset

MS Office

Driver's license

Tools

Google Workspace

MS Office

Job description

Avalon Housing in Ann Arbor, MI is seeking a Property Management/Maintenance Administrative Assistant to support the Maintenance team's work order system and tenant information flow. This full-time, exempt role reports to the Director of Property Management and is based in Ann Arbor with some remote flexibility.

The position emphasizes organization, scheduling, and confidential handling of tenant data, offering a starting wage of $42,750 annually and a competitive benefits package including