Property & Maintenance Admin Coordinator

Avalon Housing; Ann Arbor (MI); Hybrid; USD 36,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

403(b) Retirement Plan

Vacation time & holidays

Life/AD&D/Disability insurance

Employee Assistance & Wellness

Job summary

Avalon Housing, based in Ann Arbor, MI, is seeking a Property Management/Maintenance Administrative Assistant. The role supports the Maintenance team with work orders, tenant information, and dashboards, while coordinating inspections and calendar planning.

The position is full-time, exempt, with partial remote flexibility and a starting wage of $42,750 annually. Strong organizational, communication, and software skills are required to thrive in a diverse, mission-driven nonprofit environment.

Qualifications

• Strong organizational and project management skills with the ability to set goals, objectives, timelines, and measure outcomes.
• Flexibility in a highly dynamic environment with a proven track record of multi-tasking and meeting deadlines.
• Excellent attention to detail and highly effective personal organization skills.
• Excellent written and oral communication and interpersonal skills.
• Active desire for learning and growth opportunities.
• Strong knowledge and experience with Word, Excel, PowerPoint, and Google Suite.
• High level of comfort using cloud-based systems and databases.
• Protects the confidentiality of tenant information and adheres to privacy laws and internal policies.
• Avalon Housing is dedicated to eliminating racial inequities and welcomes diverse populations.

Responsibilities

• Manage and maintain incoming work orders for the Maintenance team.
• Daily upkeep and sharing of information through the Tenant Status Sheet and Unit Status Report.
• Create and mail monthly tenant ledger balances.
• Create, issue and file monthly nonpayment tenant notices with our attorney.
• Maintain and manage tracking of tenant payment plans.
• Maintain preventative maintenance scheduling, notices, and data entry.
• Update and maintain a monthly Dashboard for the department.
• Coordinate, schedule, and provide notice to tenants for quarterly inspections and maintain a calendar for all Maintenance inspections.
• Work with Maintenance leadership around inventory needs.
• Create and maintain a calendar around the Maintenance vehicle needs.
• Create and maintain a calendar around training needs for the department.
• Assist with maintaining an organized key system.

Skills

Organizational skills

Multi-tasking

Attention to detail

Communication skills

Growth mindset

Privacy & confidentiality

Diversity awareness

Driver's license

Tools

MS Office & Google Workspace

Job description

Avalon Housing, based in Ann Arbor, MI, is seeking a Property Management/Maintenance Administrative Assistant. The role supports the Maintenance team with work orders, tenant information, and dashboards, while coordinating inspections and calendar planning.

The position is full-time, exempt, with partial remote flexibility and a starting wage of $42,750 annually. Strong organizational, communication, and software skills are required to thrive in a diverse, mission-driven nonprofit environment.