Remote Project Documentation & Controls Lead

J&J Worldwide Services; Portsmouth (VA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

CBRE Government and Defense in Portsmouth, VA is seeking a Project Coordination professional to administer document control, coordinate the submittal process, and maintain project records using PMIS tools such as Procore, RMS, and SharePoint. You will generate status reports, support executive reporting, manage meeting documentation, and assist with project closeout.

The role requires 5 years of construction coordination experience and strong attention to detail, with exposure to federal or

Qualifications

• Strong proficiency with Procore, RMS, SharePoint, or similar construction and project management platforms.
• Advanced proficiency with Microsoft Office, Adobe Acrobat, and SharePoint.
• Strong organizational, communication, and document management skills.
• Ability to coordinate multiple concurrent workflows while maintaining the accuracy, integrity, and timeliness of project information.
• Process-oriented approach with strong attention to detail and technology proficiency.

Responsibilities

• Administer project document control processes and maintain complete and accurate project records.
• Coordinate the submittal process from receipt through final disposition, including completeness reviews, routing, tracking, and follow-up.
• Administer project management platforms, including Procore, SharePoint, RMS, and other PMIS tools.
• Maintain project filing systems, document version control, and compliance with established workflows.
• Generate project status reports and provide support for executive reporting.
• Coordinate meeting documentation, action item tracking, and project communications.
• Support project closeout documentation and final record turnover.
• Perform other duties as assigned.

Skills

Project coordination

Documentation

Communication

Organization

Attention to detail

Multitasking

Time management

Tools

Procore

RMS

SharePoint

Microsoft Office

Adobe Acrobat

Job description

CBRE Government and Defense in Portsmouth, VA is seeking a Project Coordination professional to administer document control, coordinate the submittal process, and maintain project records using PMIS tools such as Procore, RMS, and SharePoint. You will generate status reports, support executive reporting, manage meeting documentation, and assist with project closeout.

The role requires 5 years of construction coordination experience and strong attention to detail, with exposure to federal or