Remote Project & Document Controls Lead

CBRE Government & Defense; Portsmouth (VA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Well-being benefits

Financial planning resources

Short-term incentive programs

Job summary

CBRE Government & Defense seeks a Project and Document Controls Coordinator to support Project Management teams by handling documentation, document control, submittal coordination, and PMIS administration.

The role centers on ensuring accurate, compliant, and accessible project information from startup to closeout, enabling PMs and superintendents to focus on execution and client engagement. Travel is up to 5% as needed.

Qualifications

• Five years of experience in construction project coordination, document control or project controls.
• Experience with project documentation control and submittal coordination.
• Proficiency with PMIS tools such as Procore, RMS, and SharePoint.
• Microsoft Certifications or equivalent credentials are preferred.

Responsibilities

• Administer project document control processes and maintain complete and accurate project records.
• Coordinate the submittal process from receipt through final disposition, including reviews and tracking.
• Administer PMIS platforms (Procore, SharePoint, RMS) and related workflows.
• Maintain project filing systems and document version control.
• Generate project status reports and support executive reporting.
• Coordinate meeting documentation, action items, and project communications.
• Support project closeout documentation and final record turnover.
• Perform other duties as assigned.

Skills

Strong communication

Organizational skills

Document management

Detail oriented

Education

High School Diploma

Equivalent Education

Construction Management degree

Business Administration degree

Engineering degree

Project Management related degree

Tools

Procore

RMS

SharePoint

Microsoft Office

Adobe Acrobat

Job description

CBRE Government & Defense seeks a Project and Document Controls Coordinator to support Project Management teams by handling documentation, document control, submittal coordination, and PMIS administration.

The role centers on ensuring accurate, compliant, and accessible project information from startup to closeout, enabling PMs and superintendents to focus on execution and client engagement. Travel is up to 5% as needed.