Project Documentation Engineer

Middleburg Communities; Richmond (VA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Paid time off

Educational reimbursement

Life and AD&D insurance

Job summary

Middleburg Communities is hiring a Project Administrative Specialist to support construction management teams in Richmond, VA. You will manage project documents, RFIs, submittals, drawings, and permit tracking, ensuring accuracy and timely distribution to the project team.

The role requires a Bachelor’s degree preferred, strong communication, organization, and the ability to juggle multiple tasks. Procore knowledge and proficiency with Microsoft Office 365 are pluses, contributing to efficient

Qualifications

• Bachelor’s degree in CM, business, engineering, or related field preferred.
• Proficiency in Microsoft Office 365; knowledge of Procore is a plus.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and manage workload.
• Excellent organizational and interpersonal skills.
• Self-motivation and strong discipline.

Responsibilities

• Ensure safety program enforced in accordance with policies and laws.
• Manage project documents, RFIs, submittals, drawings, and notify team of updates.
• Maintain master list of sketches, specifications, and drawings.
• Oversee submittal process, from log creation to distribution.
• Oversee RFI process, logging and distribution.
• Support documentation of site meetings.
• Maintain electronic as-built drawing package.
• Support documentation, permit tracking, inspections.
• Assist in close-out documentation collection and binding.
• Participate in project turnover.
• Track punch-list completion and issue final punch list.

Skills

Communication skills

Prioritization

Organization

Team interaction

Self-motivation

Discipline

Education

Bachelor’s degree in construction management, business, engineering, or related field preferred

Tools

Microsoft Office 365

Procore

Job description

Middleburg Communities is hiring a Project Administrative Specialist to support construction management teams in Richmond, VA. You will manage project documents, RFIs, submittals, drawings, and permit tracking, ensuring accuracy and timely distribution to the project team.

The role requires a Bachelor’s degree preferred, strong communication, organization, and the ability to juggle multiple tasks. Procore knowledge and proficiency with Microsoft Office 365 are pluses, contributing to efficient