Construction Project Coordinator - Procore & Docs Lead

U.S.-Engineering-; Kansas City (MO); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Year-end bonus

Health, dental, and vision plans

Matching retirement contributions

Paid time off

529 plan matching

Job summary

U.S. Engineering is seeking a Project Administrator to support project teams from procurement through closeout. You will create and manage project documentation, coordinate distribution to internal and external stakeholders, and draft letters, change orders, and subcontracts.

The role requires at least two years of admin experience, MS Office proficiency, and familiarity with Procore and Bluebeam. Occasional local travel and strong communication will help you succeed here.

Qualifications

• Minimum of two years administrative support or clerical experience required.
• Experience in construction project administration highly preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) required.
• Strong written and verbal communication skills.

Responsibilities

• Assist Project Managers with clerical tasks across all project phases.
• Create and maintain project documentation; distribute to stakeholders as needed.
• Draft letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status via NEST, accounting system, or other tracking tools.
• Maintain organized filing and ensure NEST is current.
• Interface with project team members, owners, general contractors, subcontractors, and vendors.
• Enter or update project data in the accounting system.
• Coordinate special assignments to improve efficiency.
• Provide reception support and other admin tasks.
• Set up Procore and Bluebeam sessions.
• Keep RFI, Submittals, and drawings organized in Procore.
• Assist with submittal and procurement tracking; vendor RFP facilitation.

Skills

MS Office Suite

Data entry accuracy

Attention to detail

Time management

Communication skills

Relationship building

Education

High School Diploma or GED

Business coursework beneficial

Tools

Procore

Bluebeam

Accounting system

Job description

U.S. Engineering is seeking a Project Administrator to support project teams from procurement through closeout. You will create and manage project documentation, coordinate distribution to internal and external stakeholders, and draft letters, change orders, and subcontracts.

The role requires at least two years of admin experience, MS Office proficiency, and familiarity with Procore and Bluebeam. Occasional local travel and strong communication will help you succeed here.