Remote Project & Document Controls Coordinator

CBRE Government and Defense Services; Virginia (MN); Hybrid; USD 80,000 - 100,000; Full time

Job summary

CBRE Government and Defense Services is seeking a Project and Document Controls Coordinator to support Project Management teams by serving as the primary administrator for project documentation, control, and PMIS tools. The role ensures accurate, current, compliant project records from startup through closeout.

Responsibilities include administering document control, coordinating submittals, and supporting executive reporting while collaborating with PMs and field leadership across office,

Qualifications

• 5 years experience in construction project coordination, document control or project controls.
• Proficiency with Procore, RMS, SharePoint or similar PMIS.
• Strong proficiency with Microsoft Office and Adobe Acrobat.

Responsibilities

• Administer project document control processes and maintain project records.
• Coordinate the submittal process from receipt through final disposition.
• Administer PMIS platforms, including Procore, SharePoint, RMS.
• Maintain project filing systems, document version control, and compliance with workflows.
• Generate project status reports and support executive reporting.
• Coordinate meeting documentation, action item tracking, and project communications.
• Support project closeout documentation and final record turnover.
• Perform other duties as assigned.

Skills

Organization

Communication

Document management

Time management

Detail-oriented

Workflow coordination

Education

High School Diploma

Bachelor's degree

Degree in Construction Management or related field

Tools

Procore

RMS

SharePoint

Microsoft Office

Adobe Acrobat

Job description

CBRE Government and Defense Services is seeking a Project and Document Controls Coordinator to support Project Management teams by serving as the primary administrator for project documentation, control, and PMIS tools. The role ensures accurate, current, compliant project records from startup through closeout.

Responsibilities include administering document control, coordinating submittals, and supporting executive reporting while collaborating with PMs and field leadership across office,